Haugland Group LLC · 18 hours ago
Bid Coordinator
Melville, NY
Full-time
Onsite
Entry, Mid Level
$75K/yr - $85K/yr
2+ years expHaugland Group is a privately-owned civil infrastructure and energy construction company based in Long Island, New York, seeking an experienced Bid Coordinator to join their team. The role involves maintaining bid calendars, organizing bid documents, and liaising with internal teams to ensure accurate bid submissions.
Civil EngineeringConstructionEmailEnergyInfrastructureProfessional Services
Hiring Manager
Louba Lababedi
Responsibilities
Maintain the bid calendar, organize plans, specifications, and bid documents
Monitor agency communications, and update the bid list accordingly
Support weekly pre-bid meetings and bid meetings
Monitor government agencies and contractor websites for potential new bid opportunities
Review and prepare bid documents to ensure an accurate final submission
Liaise with internal teams and project owners externally
Interfaces with the estimating team to determine if any new project opportunities have been identified
Categorizes electronic data; adds new projects to the Procore Bid Board (Log) inclusive of a new bid number, and manage this Bid Log daily as established with company protocols
Coordinates client NDA’s (Non-Disclosure Agreements)
Monitors existing RFP’s (Request for Pricing) for new issued addendums, changes in due dates, clarifications, and project updates
Provides support to estimators with assembling all bid information and updating bid proposals as directed
Orders and coordinates all requirements for insurances, bonding information, and financial information
Assists the Estimators with following up on bids and providing post-bid information
Coordinates efforts between the Estimating Department and the Pre-Construction team to ensure a smooth transition upon notification of bid award
Qualification
Required
2+ years experience as a Bid Coordinator or in an administrative role
This position is critically dependent on organization, time management, and computer system interaction. Computer experience is required
Participates productively as a contributing member in a team environment
Proficient in the use of Microsoft Office Suite and standard computer applications
Display a high level of initiative, effort, and commitment towards completing assignments under strict deadlines
Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives, and make recommendations
Effective communication skills, interpersonal and organizational skills, and a strong work ethic
Preferred
Experience with Viewpoint and/or Procore is a plus
Knowledge of New York State agencies and other municipalities' bid processes is a plus
Benefits
Excellent benefits package including medical, prescription drug, dental, vision, Health Savings Account (HSA), short/long term disability and life insurance
401k with 5% employer match
Employer funded Dependent Care FSA
Potential for annual performance-based raise
Paid Time off
Paid company observed holidays
Educational and professional advancement opportunities
Frequent company-sponsored events
Relaxed, friendly office
Fast paced, exciting environment
Company
Haugland Group LLC
Haugland Group is an infrastructure construction company with subsidiaries and affiliates that have been providing a wide range of services for energy and civil infrastructure projects since 1999.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Billy Haugland
Chief Executive Officer
Recent News
Long Island Business News
2023-12-24
2023-12-24
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