Leonardo DRS · 15 hours ago
Administrative Assistant
Melbourne, FL
Full-time
Onsite
Entry, Mid Level
2+ years expLeonardo DRS is a company that develops, manufactures, and supports infrared and electro-optical solutions for military applications. They are seeking a highly organized Administrative Assistant to provide broad administrative support to management and the department, focusing on calendar management, meeting coordination, and day-to-day operations.
AerospaceCyber SecurityInformation ServicesInformation TechnologyMarine TechnologyNational SecurityNetwork SecuritySecurityTechnical SupportTraining
Responsibilities
Provide administrative support to management and the operations department under normal supervision
Manage complex calendars and coordinate meetings across time zones (scheduling, rescheduling, sending invites and materials)
Prepare meeting agendas, take notes, track action items, follow up on deliverables, and ensure required reports and materials are distributed to appropriate stakeholders
Coordinate travel arrangements and process expense reports and reimbursements
Assist in planning and executing conferences, special events, room rentals, reservations, and catering as needed
Create and maintain filing systems, both digital (shared drives, document management systems) and physical, including confidential files and records
Draft and proofread emails, announcements, agendas, presentation materials, and routine reports; prepare graphs and charts for projects using spreadsheets and graphics tools
Monitor inboxes, prioritize messages, route inquiries or respond directly when appropriate
Identify issues, propose practical solutions, and take ownership of tasks until resolution
Maintain confidentiality and handle sensitive information responsibly
Represent the organization professionally with executives, employees, vendors, and customers
Contribute to departmental projects and organizational objectives; perform other duties as required
Qualification
Required
High school diploma or GED
Minimum 2 years of progressively responsible and varied office experience
Exceptional organization and time management; ability to manage multiple priorities and meet deadlines reliably
Strong calendar management and meeting coordination skills; comfortable scheduling across time zones
Proactive problem-solving: anticipates needs, identifies issues early, and proposes solutions
Excellent written and verbal communication skills; able to draft clear emails, agendas, announcements, and notes
Strong follow-through: tracks action items and completes tasks without repeated reminders
Attention to detail and quality control, catches errors before they become issues
Discretion and sound judgment in handling confidential information
Comfortable working independently, taking ownership, and remaining calm under pressure and shifting priorities
Punctual, dependable, professional demeanor, and a positive attitude
Able to interact effectively at all levels and across diverse cultures
Proficient knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Zoom
Benefits
Medical, dental, and vision coverage
A company contribution to a health savings account
Telemedicine
Life and disability insurance
Legal insurance
A 401(k) savings plan
Wellness programs that focus on physical, emotional, and financial well-being
Flexible work schedules with our 9/80 program
Competitive vacation
Health/emergency leave
Paid parental leave
Community service hours
Company
Leonardo DRS
Leonardo DRS is a manufacturer and designs advanced sensing, network computing, force protection, and high-performance defense technology.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2022-12-02IPO
Leadership Team
David Gross
Co-Founder
Philip Perconti
Chief Technology Officer
Recent News
Morningstar.com
2026-01-23
2026-01-23
2026-01-13
Company data provided by crunchbase