Empire State University · 5 hours ago
Procurement and Contracts Officer
New York, United States
Contract
Hybrid
Mid Level
$70K/yr - $75K/yr
3+ years expEmpire State University is seeking a Procurement and Contracts Officer to manage procurement activities and contract administration in compliance with SUNY policies and New York State laws. The role involves facilitating the acquisition of goods and services, managing vendor relationships, and ensuring transparency and accountability in procurement processes.
Higher Education
No H1B
Responsibilities
Managing competitive bid processes (RFPs, RFIs, and RFQs) for purchasing activity at Empire State University, including those for facilities, information technology, marketing, student services, leased properties and all other areas of the university
Leading the development, negotiation, and execution of key contracts and vendor relationships; managing those relationships to optimize service, quality and cost; including regular business reviews with university stakeholders
Managing procurement activity in the Jaggaer e-procurement system
Ensuring savings initiatives spanning cost reduction, cost avoidance, revenue enhancement, rebates, etc. are accurately documented, reviewed, reported and transferred to the annual operating budgets and long-term strategic plans
Coordinating and recommending MWBE (Minority and Women Owned Business Enterprises) and SDVOB (Service Disabled Veterans Owned Business) sourced goods and services in accordance with NYS goals
Developing contracts that drive value and support university requirements, including clearly defined requirements for goods and services, performance measurements and practices within New York State guidelines, rules, and laws
Authoring or redlining contractual documents independently or in concert with legal; designing and revising templates as required
Ensuring valid contracts are in place before high quality, competitively bid goods or services are purchased via implementing standard terms & conditions
Evaluating suppliers through fair and thorough techniques and resolving contractual issues / concerns as they may arise
Initiating strategic vendor improvement and performance tracking and accountability to maintain contract compliance
Developing a departmental strategy, category sourcing plans, and an execution roadmap to identify opportunities that will provide best price, quality, and value
Preparing presentations and analysis to support business cases to support recommendations and optimizing value
Working to educate the university community on New York State procurement requirements and procedures. Assist internal stakeholders and budget/cost center owners to identify and implement opportunities/processes to ensure the timely provision of goods and services
Ensuring that targeted cost savings are achieved without placing the risk on the university's quality, outcomes, and timeline requirements
Maximizing the use of technology to ensure accuracy, compliance, and efficiency
Developing and implementing continuous process improvement and leading practices
Qualification
Required
Bachelor's Degree or significant experience in procurement and contract administration
Three (3) or more years of progressively increasing responsibility in procurement, sourcing and vendor relationship experience, preferably in higher education or not-for-profit field
Experience with competitive bidding (RFI, RFP, RFQ), vendor selection, and vendor risk assessment; or related experience
Commitment to ethical procurement practices and transparency in public contracting
Contract management experience, or similar skill set
Proficiency in MS Excel, Word, and MS PowerPoint; experience with e-Sourcing techniques
Ability to design, compile, analyze and present scorecards and trackers to senior management
Strong analytical, organizational, and communication skills
Preferred
A master's degree in business or related area
Experience working with procurement, supply chain, and contracts for higher education and not-for-profits is highly desirable
Familiarity with NYS Office of General Services (OGS) centralized contracts and preferred source offerings
Experience in higher education system
Experience with procurement at SUNY schools
Significant experience with complex negotiations
Benefits
NYS health insurance
Free dental and vision
Competitive retirement options
Generous vacation, sick and holiday accruals
Strong emphasis on work-life balance
Professional-development activities for professionals and support staff
Company
Empire State University
Empire State University is an public university.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pamela Malone
Strategic Advisor to the CFO
Brian Goodale
Director of Academic Partnerships
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