Florida Chapter of the American Academy of Pediatrics · 10 hours ago
Program Coordinator
United States
Full-time
Remote
New Grad, Entry Level
$55K/yr - $55K/yrThe Florida Chapter of the American Academy of Pediatrics (FCAAP) is Florida’s premier organization representing the interests of pediatricians and pediatric providers. The Program Coordinator supports FCAAP's mission by coordinating grant-funded projects, developing funding opportunities, and managing organizational programs under the direction of leadership.
Health CareMedicalNon Profit
Responsibilities
Research and identify grant opportunities for FCAAP and FPF
Develop and maintain relationships with foundations, institutions, and partner organizations
Assist in preparing, coordinating, and submitting grant applications
Identify Chapter members and external partners to participate in grant projects
Support project leaders in coordinating participants, partners, consultants, deliverables, and timelines
Prepare project status updates, mid-project documentation, and final reports
Coordinate project-related webinars, surveys, trainings, and events
Assist with managing project budgets, expenses, and required financial documentation
Maintain consistent communication with project leaders, participants, collaborators, and funders
Support project evaluation efforts and the collection of data and outcomes
Assist in identifying and developing non-dues revenue opportunities for FCAAP and FPF programs, events, projects, and operations
Assist in preparing financial reports for projects and programs
Support the solicitation of donations for FCAAP and FPF
Assist in identifying new funding prospects and cultivating relationships with potential funders, donors, and partners
Track and report expenses and revenue for funded projects and programs
Support development-related outreach and communication efforts
Work with the Publications Coordinator to develop advertising and publications for project recruitment and reporting
Support development of branding and promotional materials for grant-funded initiatives, events, programs, and recognition efforts
Assist in preparing communication materials related to fundraising, donor outreach, and non-dues revenue initiatives
Assist with on-site supervision of meetings, conferences, retreats, programs, and events
Assist with post-event surveys and follow-up correspondence to partners, sponsors, exhibitors, and funders
Engage with child advocacy and healthcare organizations regarding project partnerships, funding opportunities, and collaborative initiatives during events or meetings
Ensure project and fundraising information is included in FCAAP publications
Ensure accurate and up-to-date project and fundraising information is reflected on FCAAP websites and social media pages
Assist in preparing announcements and notices to members regarding new projects or funding initiatives
Assist in preparing press releases, briefings, and statements for media related to projects and fundraising efforts
Draft content for newsletters and communications highlighting programs, fundraisers, and funding opportunities
Prepare reports and present updates on grant activities, projects, and non-dues revenue activities and opportunities
Coordinate meetings for project planning teams and leaders
Attend committee and task force meetings to discuss opportunities and provide updates
Prepare agendas and minutes for project meetings and assigned committees
Respond promptly to postal mail, email, phone calls, faxes, and voicemails
Maintain communication with the Executive Director and Director of Programs and Events for assignments and feedback
Coordinate regularly with FCAAP staff regarding grant applications, projects, and fundraising efforts
Maintain communication with the national American Academy of Pediatrics regarding new grant opportunities and funded initiatives
Support FCAAP leaders and staff as needed
Qualification
Required
Experience coordinating projects, programs, or grants (nonprofit experience preferred)
Ability to track and manage financial information related to grant compliance and program budgets
Strong organizational and time-management skills with an ability to meet deadlines and juggle multiple priorities
Professionalism and discretion in dealing with donors, especially those who prefer to remain anonymous
Excellent written and verbal communication skills
Comfort working independently in a remote environment
Collaborative, team-oriented approach
Proficiency with common office and communication tools
Benefits
Annual performance-based bonus opportunity
Fully remote with flexible scheduling (occasional evening meeting availability required)
4 weeks of paid time off annually
Monthly internet and phone stipend
Monthly QSEHRA health reimbursement benefit
Professional development platform subscription
Home office equipment provided (laptop, printer, headset, supplies, etc.)
Reimbursement for approved travel expenses associated with programs, meetings, and events
Company
Florida Chapter of the American Academy of Pediatrics
Florida Chapter of the American Academy of Pediatrics provides tools, resources, and support to build the foundation for Florida’s children.
2-10 employees
Funding
Current Stage
Early StageRecent News
Talk Business & Politics
2025-02-13
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