Apply on Employer Site

Jefferson Health · 16 hours ago

Executive Assistant, OB/GYN Chair - Jefferson Center City

Philadelphia, PA

Full-time

Onsite

Senior Level

5+ years exp

Jefferson Health is a nationally ranked healthcare system dedicated to providing high-quality clinical care and education. They are seeking an Executive Assistant to support the Department Chair by managing executive scheduling, preparing business materials, and assisting with day-to-day operations of the office.

Hospital & Health Care

Responsibilities

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Manages the SVP’s calendar, including making appointments and prioritizing the most sensitive matters with an understanding of urgent, critical and/or confidential matters

Manages individual or department schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information

Manages project plans, scheduling and program reporting requirements on behalf of the SVP

Coordinates support for meetings and training events, planning in advance and providing follow up and feedback to SVP and participants

Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion

Answers incoming calls, greets visitors and guests, directing them as appropriate

Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff

Attends required meetings and prepares recording of meeting minutes when appropriate

Sustain professionalism and confidentiality with all materials, and exercise caution when interfacing with the other employees

Responsible for purchasing within the department budget

Qualification

Executive schedulingMeeting coordinationProject managementBusiness correspondenceRecordkeepingProfessionalismDetail orientedConfidentiality

Required

High School Diploma Required

A minimum of five years' experience in an administrative role. Preferred in an Executive Office environment

Must be detail oriented

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Manages the SVP's calendar, including making appointments and prioritizing the most sensitive matters with an understanding of urgent, critical and/or confidential matters