Mid-Willamette Valley Community Action Agency · 18 hours ago
Grants and Compliance Manager
Salem, OR
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $99K/yr
6+ years expMid-Willamette Valley Community Action Agency is dedicated to reducing the impacts of poverty in the community. The Grants and Compliance Manager will oversee grant administration, ensuring compliance with regulations and managing a team of professionals to support the organization's financial health and transparency.
Non-profit Organization Management
Responsibilities
Assists the CFO in organizing planning, preparing and overseeing all tasks related to month and year-end accounting and reporting including the annual audit, preparation of data for financial statements
Monitors agency cash flows as it pertains to grant funding; report status to CFO and Deputy Executive Director timely
Reviews journal entries, financial status reports, federal financial reports, and other reports prepared and input by other accountants
Coordinate all audit and grant funder monitoring and review activities
Oversees preparation of journal entries to adjust and correct agency accounts per analyses and reconciliations and assigns to accounting staff for input
Prepare analyses requested by the CFO to aid in financial management of the agency; recognize issues that should be raised and prepare data for presentation to the CFO using own initiative
Maintain advanced working knowledge of GAAP, OMB Uniform Guidance (2 CFR 200), and cost principles of agency grant agreements and awards. Apply this knowledge to control accounting functions, advise accounting staff and ensure adequacy of agency controls and procedures related to grant activity, accounting and reporting
Apply advanced accounting theory, accounting and management skills to develop and implement agency accounting policies, procedures and use of systems; ensure integrity, accuracy and control of data; and control the expenditure of funds
Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls
Understand the policies and procedures for purchasing and contracting in accordance with applicable federal, state and local laws and procedures
Collaborate with program teams and finance to create accurate and comprehensive grant budgets, ensuring proper allocation of funds and compliance with funder specifications
In collaboration with Chief Program personnel, oversee and coordinate the submission process for federal and state grants, ensuring all documentation is complete, accurate, and submitted on time
Build and maintain positive relationships with funding agencies, ensuring effective communication and transparency throughout the grant cycle
Provide training and guidance to staff on grant processes, compliance, and reporting to ensure a consistent and well-informed approach to managing grants across the organization
Implement systems for tracking and monitoring grant expenditures, ensuring that funds are being used appropriately and within approved budget categories
Work closely with program directors, finance, and senior leadership to align grant management with organizational goals and ensure effective program implementation
Oversee the organization's procurement activities to ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR 200), and applicable nonprofit and funder requirements
Provide leadership and guidance to procurement staff to ensure consistent application of procurement policies, procedures, and internal controls
Review and approve procurement actions, contracts, and purchasing decisions to ensure allowability, cost reasonableness, and alignment with grant and program requirements
Partner with program managers, operations, and finance leadership to ensure procurement activities support program objectives while maintaining compliance and fiscal responsibility
Monitor procurement-related expenditures and practices to identify compliance risks, control costs, and ensure adherence to approve budges and funding restrictions
Support competitive procurement processes, including oversight of solicitations, vendor selection, and documentation, in accordance with organizational policy and regulatory requirements
Identify procurement-related risks and implement corrective actions or process improvements to strengthen controls and reduce audit and monitoring exposure
Ensure accurate and complete procurement records are maintained and available for audits, monitoring reviews, and internal reporting
Collaborate with the compliance team to provide training and technical assistance to staff involved in procurement to promote understanding of requirements and best practices
Provide direct supervision, coaching, and performance management for the grants and compliance team
In conjunction with the Controller, establish clear roles, expectations, and workflows to ensure effective coordination across grants management, procurement, and compliance functions
Monitor team workloads and performance to ensure timely grant management, compliance monitoring, and reporting in a high-volume, deadline-driven environment
Identify training needs to ensure consistent delivery of grants, procurement, and compliance training across the finance team
Conduct regular performance evaluations and provide ongoing feedback aligned with organizational goals, compliance requirements, and best practices
Serve as a subject matter resource and escalation point for complex grants, procurement, or compliance issues encountered by team members
Qualification
Required
Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, or related with two years' experience, or
Six years of related experience, including two years of supervisory experience
Prior experience with grant accounting and Federal grant requirements is required
Registration with the Office of Child Care Central Background Registry
Valid Oregon Driver's License and insured vehicle available for use on the job or acceptable alternative
Candidate must pass pre-employment and random drug/alcohol screenings
Company
Mid-Willamette Valley Community Action Agency
Our Mission: Empowering people to change their lives and exit poverty by providing vital resources and community leadership!
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kaolee Hoyle, CPA
Chief Financial Officer
Robert Hale
Chief Information Officer
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