EPITEC · 19 hours ago
Administrative Assistant
Chicago, IL
Contract
Onsite
New Grad, Entry LevelEpitec is seeking an Administrative Assistant to support the medical department of one of their automotive clients. The candidate will play a pivotal part in supporting daily operations of the Medical Department.
Information TechnologyStaffing Agency
Responsibilities
Answer, screen, and route incoming calls; take and deliver messages promptly
Support employees and visitors with professional, courteous front‑desk service
File, organize, and maintain medical charts and department paperwork
Copy medical records for OGC, workers’ compensation, litigation, and employee requests within required timelines
Manage subpoenas related to WC records and maintain logs of released records and received checks
Maintain accession reports for incoming, outgoing, and transferred medical records
Print, sort, and file Sedgwick and FMLA-related documents
Order and stock office supplies, medical forms, and clerical materials
Prepare invoices and submit to the controller’s office
Schedule MRIs and follow‑up appointments; notify employees as needed
Coordinate facility‑related issues (lighting, water, cleaning)
Arrange taxi transportation for employees when requested
Keep office space neat, clean, and organized
Perform additional duties as assigned to support smooth department operations
Qualification
Required
Exceptional organizational and administrative skills with strong attention to detail
Strong communication skills, both written and verbal
Ability to multitask in a fast‑paced environment
Previous clerical/office experience
Proficiency with Microsoft Office (Word, Excel, Outlook)
High School Diploma or GED
Company
EPITEC
Epitec is a premier technology services and professional staffing company.
Founded in 1978
1001-5000 employees
H1B Sponsorship
EPITEC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (189)
2024 (148)
2023 (154)
2022 (266)
2021 (203)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Mark Ruma
Chief Operating Officer (COO)
Company data provided by crunchbase