University of Maine · 8 hours ago
Administrative Specialist CL2
224 Main Street, Farmington, ME, 04938, US
Full-time
Onsite
Entry Level
$19.61/hr - $19.61/hr
2+ years expThe University of Maine at Farmington (UMF) seeks a detail-oriented Administrative Specialist to serve as the operational hub for the Ferro Alumni Center and the Marketing and Communications Department. This position supports both the Alumni/Advancement and Marketing/Communications teams, playing an important role in donor relations, event planning, and the daily pulse of campus life.
EducationSocial EntrepreneurshipUniversities
No H1B
Responsibilities
Maintain gift logs and prepare professional tax receipts and thank-you correspondence
Provide administrative support regarding alumni social media and marketing materials
Serve as the primary point of contact for the Ferro Alumni Center, managing room reservations, procurement, travel, and calendar management for the Director of Marketing
Process invoices and purchase orders, manage corporate card reconciliations, and handle sensitive financial and donor information with high confidentiality. Processing purchase orders, posting accounts for billing, as well as processing cash, checks and accounts receivable
Provide hands-on assistance for community events, alumni gatherings, and Commencement ceremonies
Handling verbal and written communications for a broad range of questions, issues and requests, preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response
Simple projects and events
Creating simple to moderately complex queries using well defined tables; establishing links between common tables and databases; information requests may be routine or non-routine
Qualification
Required
High School diploma or equivalent
Sufficient experience, including two (2) years administrative support experience
Exceptional written and interpersonal skills for fielding inquiries from alumni, donors, and the public
Providing exemplary customer service
The ability to pivot effectively with changing campus priorities
Demonstrated use of various digital platforms and ability to learn new technologies (including but not limited to Microsoft Office, Google Suite, Advance, CRM, Give Campus, Concur, etc.) quickly
Proven ability to manage time effectively and handle high-volume administrative tasks with precision
Approaches challenges with a positive, solution-oriented mindset, identifying effective resolutions to complex or sensitive issues
Anticipates office/department needs and independently initiates action to improve workflow efficiency and service delivery
Preferred
Experience in higher education or alumni relations; proficiency with advancement-specific platforms (Advance/CRM)
We highly value the organizational rigor found in military administrative roles. Candidates with experience as a Yeoman (YN), Personnel Specialist (PS), Administrative NCO, or 42A (Human Resources Specialist) are strongly encouraged to apply
Benefits
Holiday and sick time
Medical, dental, and vision insurance
Life insurance
Short- and long-term disability insurance
A tuition waiver program for employees and eligible dependents
Retirement plan options
And more.
Company
University of Maine
UMaine is a public university with various graduate and undergraduate degree programs and research opportunities.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$22.48MKey Investors
National Institute of Food and AgricultureAgricultural Research ServiceMaine.gov
2023-06-14Grant· $0.65M
2023-04-24Grant· $2.25M
2022-12-13Grant· $0.47M
Leadership Team
David Dvorak
Director, New England Combined Heat and Power Technical Assistance Partnership
Meredith Whitfield
Chief Marketing and Communications Officer
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