Hillsborough County Public Schools · 10 hours ago
Secretary 4
Riverview, FL
Full-time
Onsite
Entry, Mid Level
2+ years expHillsborough County Public Schools is seeking a Secretary 4 for an elementary school, responsible for performing complex clerical and bookkeeping duties. The role includes managing financial records, supervising clerical staff, and ensuring compliance with district policies.
EducationPrimary EducationSecondary Education
Responsibilities
Serves as office manager and secretary for school principal
Prepares payroll and maintains in-school personnel records as directed
Manages substitute personnel as appropriate
Maintains school financial records, including generalized and specialized files
Maintains district-prescribed accounting and internal control procedures over school activity funds
Ensures established procedures are followed including receipting onsite funds (e.g. ticket sales, memory book purchases, field trips, fundraisers, etc.), prepares deposits, and ensures deposits are submitted to the bank within established timeframes
Prepares checks for disbursements based on approved check requisitions
Reconciles monthly bank statement and financial data for principal’s and Internal Auditing’s review
Monitors financial procedures with individuals responsible for school site financial operations within district guidelines (e.g. student activities, fundraisers, bookstore, athletic department, and student clubs)
Processes and monitors purchase orders and purchasing card (P-card) transactions, receives and distributes all supplies, equipment, and textbooks in the prescribed computer system in accordance with district policies and procedures
On an emergency basis, operates the Health Clinic when necessary
Coordinates school maintenance requests
Monitors students in the office for various reasons
Makes designated school wide announcements and answers intercom/radios
Distributes, collects, and maintains building keys
Answers telephones and takes messages as appropriate
Utilizes district-provided email for day-to-day work-related correspondence
Opens and distributes mail and assembles material for use by principal. Prepares bulk mailings
Answers inquiries requiring interpretation of organization’s policy and procedures
Meets public and assists in completing forms, questionnaires and /or applications
Supervises a small number of employees
Performs any other duties as assigned
Qualification
Required
Two (2) years of increasingly responsible experience in secretarial, clerical, and bookkeeping
One (1) year of required experience must be in accounting or bookkeeping records
Reads and comprehends simple instructions, short correspondence, and memos
Writes simple correspondence
Effectively presents information in one-on-one and small group situations
Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals
Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
Applies common sense understanding to carry out simple instructions
Deals with standardized situations with only occasional or no variables
Knowledge of relevant and current computer software programs
Demonstrates regular and predictable attention to the work
Supports the district's vision, mission, goals, and Strategic Plan
Engages in civility, respect, and professionalism
Maintains the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions
Preferred
Supervisory experience preferred
Company
Hillsborough County Public Schools
Hillsborough County Public Schools is the seventh largest school district in the nation, with more than 210,000 students.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Nachamkin
Chief Technology Officer
Romaneir Johnson
Chief Financial Officer
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