Sterling Organization · 20 hours ago
Property Management Coordinator
Hialeah, FL
Full-time
Onsite
Entry, Mid LevelSterling Organization is seeking a driven and detail-oriented Property Management Coordinator to join the Westland Promenade Property Management team. This role involves overseeing operations, managing legal documentation, and streamlining processes to enhance collaboration across departments.
Commercial Real EstateReal Estate InvestmentRetail
Responsibilities
Oversee Westland Promenade quarterly reporting
Standardize, track, and file all department-related documents, including legal notices, agreements, and update internal trackers
Maintain organized records for landlord / tenant defaults, property violations, code enforcement issues, incident reports and insurance claims
Manage DocuSign workflows. Track and ensure timely execution of documents
Send weekly “Due This Week” updates to stakeholders
Audit, organize and warehouse 3rd party Contracts
Create and update Standard Operating Procedures (SOPs) as needed
Tenant & Third-party vendors COI management
Assist in processing invoices for payment including coding and adding any descriptive details
Liaise with outside legal counsel and internal teams to ensure timely updates and documentation
Participate in monthly meetings with external legal teams and ensure submission of monthly legal updates
Track, manage, and file legal notices & documentation from landlords and tenants
Verify Westland Promenade monthly accrual submittals
Monitor and analyze late fee files and ensure accurate monthly billing
Track Breakpoint % Sales & collect monthly, quarterly & annual sales data
Maintain records of third-party program costs and fees
Act as the liaison for all TIA submissions
Collaborate with Property Managers to gather necessary documentation
Submit formal TIA requests to job accounting, track progress & update team
Track and submit ancillary deals
Partner with leadership, Leasing and local team members to expand ancillary revenue opportunities
Qualification
Required
High School Diploma, bachelor's degree in business, real estate, or a related field preferred
Experience in administrative tenant coordination, property management, or a comparable role in commercial real estate
Highly organized & motivated, detail oriented, proactive with an ability to multitask and prioritize deadlines
Exceptional written and oral communication skills
Team goal oriented
Proficient in Smartsheet, SharePoint, Microsoft Excel, Word, Adobe & PDF tools, DocuSign, Scribe, Zoom, Teams
Proficient in Yardi, iAuditor, IDPlans, REmapp, NetVendor, Conservice, Resource Energy Solutions (RES)
Company
Sterling Organization
Sterling Organization is a private equity firm that focuses on investing in retail, consumer fulfillment, and real estate assets markets.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Kosoy
Founder, Managing Principal and Chief Executive Officer
Recent News
2026-01-09
2025-12-18
Company data provided by crunchbase