Vericon Construction · 1 day ago
Project Coordinator
Mountainside, NJ
Full-time
Onsite
New Grad, Entry LevelVericon Construction is a company focused on delivering quality construction services, and they are seeking a Project Coordinator to assist project managers with various administrative tasks. The role involves maintaining project logs, processing paperwork, and collaborating with team members to ensure smooth project execution.
Real Estate
Responsibilities
Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)
Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s
Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)
Process subcontractors/purchase orders and send out with all attachments and billing instructions
Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed
Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.)
Assist Project Managers in maintaining project-specific spreadsheets and logs
Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team
Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing
Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)
Assist estimating with making calls to subs for bids
Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc
Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc
Assist with compiling meeting minutes on certain projects
Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)
Order drawings for project super, PM, or APM
Order materials, supplies, and equipment for projects when necessary
Process safety documents for clients/project (varies from project to project)
Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)
Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)
Additional tasks as given by PM/APM as needed
Qualification
Required
Assist all PM's and APM's with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)
Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI's
Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)
Process subcontractors/purchase orders and send out with all attachments and billing instructions
Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed
Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO's, COR's, etc.)
Assist Project Managers in maintaining project-specific spreadsheets and logs
Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team
Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing
Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)
Assist estimating with making calls to subs for bids
Maintain job specific network drive folders, including but not limited to emails, contracts, RFI's, photos, daily reports, change orders, change order requests, etc
Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc
Assist with compiling meeting minutes on certain projects
Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)
Order drawings for project super, PM, or APM
Order materials, supplies, and equipment for projects when necessary
Process safety documents for clients/project (varies from project to project)
Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)
Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)
Additional tasks as given by PM/APM as needed
Company
Vericon Construction
Vericon Construction is a premier full-service Construction Management & General Contracting firm dedicated to building high quality spaces, structures and relationships.
Founded in 2005
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase