William Blair · 12 hours ago
Recruiting Coordinator
Chicago, Illinois, United States
Full-time
Onsite
New Grad, Entry Level
$60K/yr - $75K/yrWilliam Blair is a Premier Global Partnership focused on investment banking, investment management, and private wealth management. The Recruiting Coordinator will oversee the candidate experience throughout the recruiting process, managing logistics for interviews and ensuring a high-quality experience for candidates.
BankingFinanceWealth Management
Responsibilities
Lead the scheduling processes for candidates and interviewers for both phone screens and virtual/on-site interviews
Communicate with candidate; coordinate travel arrangements; coordinate interview room reservations; prepare written materials, including interview schedules; submit candidate expense reimbursement forms and serve as a resource for candidate logistical questions/issues
Greet candidates upon arrival
Order any catering as needed
Manage job openings in the applicant tracking system (ATS) and other online sources, assist recruiters with dispositioning candidates, audit requisitions, build email templates, check disclosure questions, monitor background checks, post/un-post roles and initiate employee-referral bonus payments
Schedule job kick off and candidate feedback sessions; participate with Recruiter if requested
Relay any necessary next steps/final candidate feedback to third party staffing firms, as needed
Process all background checks through designated vendor and internal Compliance business unit; If necessary, manage pre/post-adverse action process
Send appropriate onboarding notifications regarding upcoming new hires
Maintain job board site/University Career Services master login information as well as serve as point of contact for third party agency needs
Maintain contact with recruiting team throughout the hiring process and assist with any logistical needs
Manage and reply to inbound candidate inquires
Build reports
Ad hoc projects as assigned
Additional responsibilities, as requested
Qualification
Required
Knowledge of applicant tracking systems and reporting capabilities
Experience with Workday and Greenhouse a plus
Familiarity with LinkedIn Recruiter and First Advantage preferred
Proficiency in Microsoft Office products
Ability to quickly understand recruiting process, practices and environment
High level of confidentiality and integrity; proven team player
Willingness to adapt to change
Possess excellent written and verbal communication skills
Ability to interface effectively with managers and candidates
Attention to detail
Understanding of staffing operating procedures, guidelines and legal requirements as they apply to Compliance in employment practices and applicant tracking
Working knowledge of Federal, State and local labor laws
Strong ability to handle confidential information with discretion and maturity
Possesses a proactive approach to accomplishing work, executes consistent follow-up, and demonstrates the flexibility to meet changing business needs
Strong organizational skills, detail-oriented, and ability to prioritize workload independently; strong problem-solving skills
Ability to present ideas and programs in front of small and large groups
Benefits
Medical, dental and vision coverage
Employer paid short & long-term disability and life insurance
401(k)
Profit sharing
Paid time off
Maven family & fertility benefit
Parental leave (including adoption, surrogacy, and foster placement)
As well as other voluntary benefits
Company
William Blair
William Blair is a global investment banking and asset management firm.
Founded in 1935
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brent Gledhill
President & CEO
Brian Friedman
Managing Director
Recent News
2026-01-16
2026-01-03
Company data provided by crunchbase