Tufts Medicine · 23 hours ago
Administrative Assistant II
Boston, MA
Full-time
Onsite
Entry, Mid Level
$20.12/hr - $25.15/hr
2+ years expTufts Medicine is seeking an Administrative Assistant II to provide essential administrative and business support to ensure smooth departmental operations. The role includes managing communications, scheduling, and maintaining office systems to support the department's goals.
Health CareHospitalMedical
Responsibilities
Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards
Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature
Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements
Receives, handles, and transfers phone calls and messages within the department promptly and courteously
Greets visitors in a friendly, professional manner and direct to appropriate person/place
Collects and gathers information needed for conferences, meetings, and reports
Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review
Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement
Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing
Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form
Maintains and orders office supplies as necessary
Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
Maintains confidentiality in all office matters
Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment
Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors
Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures
Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment
Qualification
Required
High School diploma or equivalent
Two (2) years of related experience
Preferred
Five (5) years of related experience
Benefits
Comprehensive Total Rewards package that supports your health, financial security, and career growth
Company
Tufts Medicine
Tufts Medicine is a health system offering healthcare services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Michael Dandorph
President and CEO
Andrew DeVoe
Chief Financial Officer
Recent News
2025-08-17
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