Loews Hotels & Co · 21 hours ago
Group Billing Coordinator
FL - Coral Gables - Loews Coral Gables
Full-time
Onsite
New Grad, Entry LevelLoews Hotels & Co is a prominent hotel chain featuring a variety of accommodations and amenities. They are seeking a Group Billing Coordinator to manage group billing processes, coordinate with financial services, and ensure accurate invoicing and payment collection.
Travel
Responsibilities
Perform on-site billing review with clients when requested
Coordinate billing set-up with Financial Services Center/ M&E leaders prior to group arrival
Attend weekly resume meeting with M&E leaders
Review all group’s PM details, routing set up’s, and alignment between Delphi and Opera
Upon group departure, assist M&E leaders in validating all items posted to the groups PM within 72hrs
Support M&E leaders in charging CC’s on file that are approved for groups open balances while on-site if not DB approved
Create A Group Billing Checklist per each group/ social event and archive for FSC to work on billing
Monitor, approve/ dispute Defect per group revision invoice sent by FSC billing
Monitor, coordinate with FSC / M&E leader all unbilled delayed status invoices
Coordinate invoicing for deposits with Financial Services Center / M&E Leaders to ensure final estimates are updated in Delphi to ensure accuracy
Attend/ lead weekly AR/ Unpaid deposits/ Ledger review meetings with M&E leaders
Assist M&E leaders with posting of all miscellaneous items to groups PM accounts within 72hrs of departure
Monitor collection of past due deposits
Monitor the AR Aging report to avoid delayed payment collections
Coordinate/ review and validate all group commission payments with Financial Services Center and during month end
Scan backup to Financial Services Center for charges posted locally
Verify PM accounts established 45 30 days prior to group arrival
Arrange for cash paid outs as required by clients
Act as first point of contact to provide missing information for Financial Services Center
Research check payment questions posted by cash applications group
Manage open folio for items Front Office has not processed correctly
Monthly review and posting of all Internal In House PM, and post monthly costs
Review any bills locally
Other duties as assigned
Qualification
Required
Perform on-site billing review with clients when requested
Coordinate billing set-up with Financial Services Center/ M&E leaders prior to group arrival
Attend weekly resume meeting with M&E leaders
Review all group's PM details, routing set up's, and alignment between Delphi and Opera
Upon group departure, assist M&E leaders in validating all items posted to the groups PM within 72hrs
Support M&E leaders in charging CC's on file that are approved for groups open balances while on-site if not DB approved
Create A Group Billing Checklist per each group/ social event and archive for FSC to work on billing
Monitor, approve/ dispute Defect per group revision invoice sent by FSC billing
Monitor, coordinate with FSC / M&E leader all unbilled delayed status invoices
Coordinate invoicing for deposits with Financial Services Center / M&E Leaders to ensure final estimates are updated in Delphi to ensure accuracy
Attend/ lead weekly AR/ Unpaid deposits/ Ledger review meetings with M&E leaders
Assist M&E leaders with posting of all miscellaneous items to groups PM accounts within 72hrs of departure
Monitor collection of past due deposits
Monitor the AR Aging report to avoid delayed payment collections
Coordinate/ review and validate all group commission payments with Financial Services Center and during month end
Scan backup to Financial Services Center for charges posted locally
Verify PM accounts established 45 30 days prior to group arrival
Arrange for cash paid outs as required by clients
Act as first point of contact to provide missing information for Financial Services Center
Research check payment questions posted by cash applications group
Manage open folio for items Front Office has not processed correctly
Monthly review and posting of all Internal In House PM, and post monthly costs
Review any bills locally
Other duties as assigned
Company
Loews Hotels & Co
Loews Hotels & Co was founded in 1960 and continues to own and operate hotels and resorts in the United States.
Founded in 1960
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Alex Tisch
President & CEO
Kristie Goshow
Chief Commercial Officer (CCO)
Recent News
2026-01-23
2026-01-22
2026-01-07
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