University of Virginia · 13 hours ago
Executive Assistant to the Office of the CIO
Charlottesville, VA
Full-time
Onsite
Mid Level
3+ years expThe University of Virginia is a highly ranked public institution committed to delivering reliable, innovative solutions. The Executive Assistant provides high-level administrative support to the Office of the CIO, managing complex scheduling, communications, and office management to ensure effective operations.
Higher Education
Responsibilities
Maintain a strong understanding of the priorities, initiatives, and operational needs of the Office of the CIO
Actively participate as a member of the administrative support team to identify connections between meetings, tasks, people, and communications
Exercise excellent judgment by prioritizing tasks, resolving conflicts, addressing problems, and handling details independently
Build trusting, collaborative relationships with administrative teams across Grounds
Manage complex, shifting calendars with exceptional attention to detail and responsiveness
Schedule strategically by identifying appropriate attendees and balancing urgency, priorities, and leadership focus time
Coordinate across multiple stakeholders and busy schedules with a collaborative and service-oriented approach
Ensure reliable follow-through and organization to keep operations running smoothly
Ensure leaders are fully prepared for meetings and daily priorities
Prepare and distribute agendas, briefing materials, and supporting documentation
Compile executive summaries, reports, and materials that are clear, accurate, and timely
Research and book travel accommodations in alignment with preferences and University policies
Prepare travel itineraries and manage required documentation
Manage expense reports and monthly reconciliations
Plan CIO-sponsored events such as the annual holiday party, annual picnic, and similar gatherings
Manage event budgets, site research, menu planning, and audiovisual needs
Qualification
Required
Bachelor's degree and at least three (3) years of experience in administrative functions (seven (7) years of relevant experience may be considered in lieu of a degree)
Significant experience supporting executive-level leadership
Ability to work independently with minimal supervision and strong attention to detail
Ability to multitask and meet immediate turnaround requirements in a fast-paced environment
Excellent oral and written communication skills
Demonstrated ability to maintain confidentiality and uphold office integrity
Preferred
Strong interpersonal skills, sound judgment, tact, grace, and professionalism when working with diverse constituencies
Demonstrated ability to quickly adopt new technology and tools
Benefits
Choice of three health plans
Vision and dental insurance
Life insurance and benefits savings accounts
22 days of paid time off annually, plus 12+ paid holidays
8 weeks of paid parental leave
Short-term disability
Tuition assistance
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
H1B Sponsorship
University of Virginia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (263)
2024 (223)
2023 (262)
2022 (202)
2021 (163)
2020 (155)
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
Company data provided by crunchbase