Indian River State College · 17 hours ago
Legal Assistant
Port St Lucie, FL
Full-time
Onsite
Mid, Senior Level
$55K/yr - $55K/yr
4+ years expIndian River State College is dedicated to supporting students, staff, and faculty while providing comprehensive benefits. The Legal Assistant will provide paraprofessional, technical, and administrative support in a fast-paced legal environment, managing inquiries and legal operations for the Office of the General Counsel.
Higher Education
Responsibilities
Prepares, proofreads, and reviews materials such as legal documents, contracts, amendments, and resolutions to ensure accuracy of information, clarity of language, conformance to standard legal style, consistency between clauses and/or provisions, verification of accuracy and pertinence of citations and code references through use of computer research, and other legal references; verifies completeness of appropriate supporting documentation; notes necessary changes, additions, deletions, and corrections for review and approval by the General Counsel
Researches and analyzes federal and state laws and regulations, court decisions, legal documents, and policies for use in preparing legal documents, opinions, contracts, ordinances, and resolutions under the direct supervision of the General Counsel
Develops and manages intake and records management systems, to track legal requests from all external and internal users and ensure a timely response by the General Counsel’s Office
Handles the General Counsel’s correspondence which involves the use of discretion and independent judgment
Assists in resolving complaints/issues relating to legal affairs, risk management and public records
Assists with research and analysis to support legal decision-making and preparation of opinions for dissemination College-wide
Oversees and coordinates public records and litigation discovery requests, including clarification of public records requests with the requesting parties, timely responses, coordination with departments on the development of records search protocols and obtaining responsive records, and evaluation of statutory privileges and exemptions
Maintains permanent files concerning public records requests, including compliance with retention schedules
Ensures that matters requiring the attention of the General Counsel are timely addressed
Maintains confidential files, answers calls, handles scheduling issues, prepares budget entries and payments, edits documents and provides quality assurance on outgoing material from the General Counsel’s office
Manages complex calendaring of busy, fluctuating schedule, and calendars and monitors time-sensitive deadlines for claims, litigation, and other legal proceedings
Compiles, reviews, and organizes evidence and other information for litigation and administrative proceedings
Provides support in litigation such as document production and serves as liaison to outside attorneys
Serves as liaison between the General Counsel, executive leadership, staff, representatives of local agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining College policies and procedures or referring callers to appropriate persons
Prepares agenda items and supporting documentation for meetings of the College Board of Trustees
Manages the purchasing activities of the General Counsel’s Office to ensure availability of funds and compliance with College policies, procedures, and rules
Completes all other duties and responsibilities as assigned
Qualification
Required
Graduation from an accredited college or university, with at least four (4) to seven (7) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
Proven professional experience in higher education, government, law, non-profit or other public employer related work experience
Proven ability to work in a professional and collaborative manner with all levels of the institution
Knowledge, or ability to obtain knowledge after hire, of Indian River State Colleges policies and procedures
Excellent communication skills (both verbal and written)
Excellent organizational and time management skills
Detail-oriented and able to manage multiple projects at the same time in a high-volume, fast-paced environment
Expertise in the use of technology to include proven knowledge of Microsoft Office and Windows based computer applications including, but not limited to, Adobe, Excel, PowerPoint, Zoom, Teams
Flexibility and adaptability
Ability to work independently with minimal supervision, be self-motivated, and take initiative to problem solve and follow up on issues and inquiries
Benefits
Comprehensive Health Coverage
Retirement Plans for a Secure Future
Generous Paid Time Off
Employee Discounts
Professional Growth Opportunities
Company
Indian River State College
Indian River State College is a school in Fort Pierce.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy J. Marshall
Vice President Institutional Technology/Chief Information Officer
Dr. Calvin Williams
Associate Vice President of Advising and Career Services / Chief Retention Officer (CRO)
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