Southeastern Computer Associates | S C A · 6 hours ago
Assistant Office Manager
Kennesaw, GA
Full-time
Onsite
Entry, Mid Level
$35K/yr - $45K/yrSoutheastern Computer Associates, LLC is looking for an Assistant Office Manager to assist with administrative duties ensuring efficient business operations. The role involves managing office supplies, maintaining accounting data, client invoicing, and supporting staff with various administrative and human resource tasks.
Information Technology
Responsibilities
Supports company operations by maintaining office systems
Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions
Record financial transactions, maintain records, fact check financial data and update financial statements
Record and maintain business income and expenditures in accordance with company procedures and government requirements
Perform tasks required for employee onboarding/offboarding and benefits analysis/ selection/ enrollment
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
Keep executives/management/ third party accountants informed by reviewing and analyzing special reports; summarizing complex information; identifying trends
Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
Contributes to team effort by accomplishing related results as needed
Communicate effectively to team members and clients
Identify areas for improvement and make constructive suggestions for change
Continually seek opportunities to increase customer satisfaction and deepen client relationships
Communicate issues to clients and vendors keeping them informed of progress, notifying them of impending changes, agreed outages, billing adjustments, outstanding balances, etc
Develop in-depth knowledge of the service catalog and how it relates to customer’s needs
Document internal processes and procedures related to duties and responsibilities
Responsible for entering time and expenses as they occur
Account for all time, billable and non-billable time thru ticketing system.(e.g. ConnectWise)
Improve client service, perception, and satisfaction
Maintain professional relationships with clients/vendors/team members
Maintaining confidentiality of sensitive data, including but not limited to financial and human resources
Perform other administrative and support tasks as required or requested
Qualification
Required
High level interpersonal skills: written/oral communication, active listening, and customer/team support
Ability to manage time effectively, multi-task, adapt to changes quickly, and accurately complete tasks
Technical ability to properly utilize email, word processing, financial spreadsheet, and presentation tools
Proven aptitude to thoroughly learn and demonstrate knowledge of organization's key products/services, as well as applications utilized within the organization
Demonstrated experience with accounting and bookkeeping resources, concepts, and practices
Self-motivated with the ability to work in a fast-moving, dynamic environment
Strong attention to detail, organizational, presentation, and customer service skills
Skill in strategic planning with an ability to think ahead and plan over a 6-24 month time span
Ability to work in a team environment and communicate professionally and effectively
Preferred
QuickBooks experience preferred, other accounting/bookkeeping tools also beneficial
ConnectWise experience preferred, other ticketing platform experience also beneficial
ADP experience preferred, other HR/ERP platform experience also beneficial
Associate or Bachelor Business degree preferred, but work experience is also greatly valued
Company
Southeastern Computer Associates | S C A
Metro-Atlanta's Most Reliable and Responsive IT Support Businesses and Schools.
Founded in 1995
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase