Union Tank Car Company - UTLX · 3 hours ago
Corporate Executive Admin Assistant
Chicago, IL
Full-time
Hybrid
Senior Level
$76K/yr - $92K/yr
5+ years expUnion Tank Car Company - UTLX is seeking a Corporate Executive Admin Assistant to provide administrative support to the President and Senior Leadership Team. This role involves managing schedules, coordinating meetings and travel arrangements, and handling confidential information with professionalism.
ManufacturingPublic TransportationTransportation
No H1B
Hiring Manager
Diane Hilton
Responsibilities
Providing administrative assistance, such as writing and editing documents, drafting correspondence, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records related to assigned programs
Organizing meetings, including scheduling, sending reminders, coordinating catering and on-site management of meetings
Leads the planning and execution of internal events for the leadership team, overseeing all aspects of on-site and off-site activities, including logistics, scheduling, vendor coordination, and venue arrangements
Organizing and welcoming visitors in a polite and professional manner
Managing the executives’ calendars, including making appointments and prioritizing the most sensitive matters
Preparation and support in creation of reports and presentations
Managing travel arrangements for executive team as well as visitors, when required
Special projects as required which may include obtaining information, solving problems, and prioritizing tasks to support the Executive team
Qualification
Required
Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15%
Candidates must be eligible to work in the US without visa sponsorship now or in the future
Minimum 5 years of previous administrative experience supporting executive level positions (e.g., Executive Officers, President, Vice President, etc.)
Demonstrated experience with the Microsoft Office suite (e.g., PPT, Excel, Outlook, Teams, etc.)
Demonstrated experience in learning and using new and company-specific digital systems
Providing administrative assistance, such as writing and editing documents, drafting correspondence, and preparing communications on the executive's behalf
Maintaining comprehensive and accurate records related to assigned programs
Organizing meetings, including scheduling, sending reminders, coordinating catering and on-site management of meetings
Leads the planning and execution of internal events for the leadership team, overseeing all aspects of on-site and off-site activities, including logistics, scheduling, vendor coordination, and venue arrangements
Organizing and welcoming visitors in a polite and professional manner
Managing the executives' calendars, including making appointments and prioritizing the most sensitive matters
Preparation and support in creation of reports and presentations
Managing travel arrangements for executive team as well as visitors, when required
Special projects as required which may include obtaining information, solving problems, and prioritizing tasks to support the Executive team
Productive time and task management skills
Professional verbal and written communication skills
Strong organizational skills and ability to productively switch to multiple tasks
Problem-solving and decision making
Proactivity and self-direction
Positive and professional interpersonal skills
Proficient to expert level knowledge and skills in using Microsoft Office Suite (e.g., PPT, Excel, Outlook, Teams, etc.)
Preferred
Additional college education is preferred
Company
Union Tank Car Company - UTLX
Union Tank Car Company (UTLX) is a leading manufacturer, lessor and maintainer of tank cars and other specialized railcars.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-10-23
EIN Presswire
2025-08-13
Company data provided by crunchbase