Beacon Hill · 2 hours ago
Long Term Temporary Executive Assistant
El Segundo, CA
Full-time
Hybrid
Senior Level
$40/hr - $55/hr
5+ years expBeacon Hill is a top global private equity firm seeking a Long-Term Temporary Floater Assistant to provide seamless administrative support to a team of executives in their El Segundo, CA office. The role involves extensive calendar management, travel planning, and general administrative tasks to ensure the smooth operation of the executive team.
Staffing Agency
Responsibilities
Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met
Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Screen incoming calls and greet guests in a professional and courteous manner
Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents
Schedule and organize conferences and off-sites including all related logistics
Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system
Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed
Provide phone coverage and back up assistance
Perform other ad hoc tasks as assigned and required
Qualification
Required
5+ years of administrative support experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
Ability to shift gears independently and demonstrate flexibility in different coverage assignments
Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
Working knowledge of office administrative procedures and operating standard office equipment
Preferred
BA/BS degree preferred
Experience supporting a group of executives in a corporate environment highly preferred
Experience in finance industry is a preferred but not required
Benefits
Medical
Dental
Vision
Federal and state leave programs
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
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