Anchorage School District · 20 hours ago
Administrative Assistant Finance and Procurement
Anchorage, AK
Full-time
Onsite
Entry Level
$21.86/hr - $22.84/hr
3+ years expThe Anchorage School District is seeking an Administrative Assistant for Finance and Procurement. This role is responsible for ordering and receiving school equipment and supplies, tracking and reconciling accounts, and supporting the principal in budget preparation and grant management.
Education
Responsibilities
Assists the principal in preparation, management, and accountability of school budgets, which includes purchase requisitions and P-card transactions
Compiles and records financial transactions and issues financial statements according to Anchorage School District Accounting practices, Anchorage School Board policy, and records retention schedules
Processes and submits deposit reconciliation reports on a weekly basis to the ASD Accounting Department
Orders, receives, inventories, and ensures delivery of materials purchased by the school, managing billing cycles and processing payments directly to vendors
Assists school employees in the understanding of district approved purchase guidelines
Manages and reports the Fixed Assets Inventory to the ASD Finance Department on an annual basis
Works under pressure, completing tasks with accuracy by required deadlines
Assists the principal in management of rental agreements for equipment funded by the school
Reads, interprets, and follows ASD business practices and policies
Establishes and maintains a professional relationship with staff, parents, students, administrators, and the public
Maintains confidentiality and inspires confidence and the cooperation of staff, parents, students, administrators, and the public
Provides support coverage to office staff which includes administrative assistants, attendance coverage, student services, and curriculum as needed
Provides support in the planning, preparation, setup, and take down of school events, which may include evening and weekend activities
Manages, reports, and balances the decentralized accounting system on behalf of school teams, activities, and departments
Assists school administration and coaches in program compliance for organized sports, which includes participation form completion, fee payment, and baseline concussion screening
Prepares and processes end of year reports, securing p-cards from staff for safekeeping following a preset work flow, ensuring no budget overages and that all purchases have been completed and received prior to the end of the school year
Meets with the Office of Management and Budget to ensure that all budgets are finalized ensuring the end of year process for the administrator is complete
Assists school staff with ASD transportation requests, to include review of bus request forms, verification of funding availability, and submission of the requests for approval
Manages travel accounts and assists staff with completing travel requests for district travel, providing a viable business process so they understand the ASD Travel Procedures and the required travel request paperwork for completion and approval of travel, and submission of receipts and paperwork following completion travel
Qualification
Required
A high school diploma or equivalent, or current enrollment in a GED program
Three years of clerical experience. Equivalent education may be considered in lieu of related work experience
Preferred
Course(s) in bookkeeping or accounting or like knowledge demonstrated in previous work experience
Proficiency in operating Macintosh or Windows computers with experience in a variety of applications, as well as proficiency in the operation of office machines and management of filing systems
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Benefits
Retirement association with the Public Employees’ Retirement System (PERS)
Company
Anchorage School District
Anchorage School District manages all public schools within the Municipality of Anchorage, Alaska.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
James Anderson
Chief Financial Officer
Ellie Soto
Executive Secretary to Chief Human Resources Officer
Recent News
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