Cambridge Health Alliance · 17 hours ago
Executive Assistant II, Academic Affairs
Cambridge, MA
Full-time
Onsite
Senior Level
5+ years expCambridge Health Alliance is a healthcare organization committed to improving health in diverse communities. They are seeking an Executive Assistant II for the Office of Academic Affairs, responsible for high-level operational and strategic administration, managing projects, coordinating events, and maintaining schedules.
Health CareMedical
Responsibilities
Provide administrative and strategic support to the Chief Academic Officer, the Chief Academic Officer (Emeritus), The Chief Quality Officer, The Medical Director of Care Coordination and other members of the Senior Leadership Team in the Executive suite as needed
Coordinate complex calendars, travel, and meetings; anticipate scheduling needs
Draft, edit, and manage communications including correspondence, meeting agendas, minutes, reports, and presentations
Prioritize and triage incoming requests, correspondence, and phone calls
Manage highly confidential and sensitive information with professionalism
Serve as a liaison to clinical, academic, and operational staff; represent leadership at internal and external meetings
Maintain professional, welcoming, and well-organized office environments
Helps to organize the daily activities of the Executive suite, including work processes, mailings/correspondence, and purchasing supplies
Manage all academic programs developed and/or operated through the Office of Academic Affairs
Support strategic planning for Academic Operations, including the development of a 5-year strategic plan for Academics
Develop academic reports and newsletters, and collaborate with marketing on other promotional materials, publications and local and national communications of academic accomplishments
Regularly provide updated materials to Provider recruitment on academic opportunities for new hires
Proficiency with affiliated medical schools’ appointment and promotions processes and consultation on CV preparation - preferable
Participation at meetings of peer-administrators of offices of faculty/academic affairs at our affiliated medical schools, and awareness of policies and practices that pertain to the CHA Office of Academic Affairs
Identify and write grant applications; assist in research submissions - Preferable
Manage survey distribution and evaluation data collection
Plan and coordinate academic and clinical events including poster sessions, galas, symposiums, award ceremonies, and other functions as needed
Support all phases of event logistics: vendor coordination, AV setup, publicity, space reservation, and participant communications
Coordinate nomination, application and selection processes for internal awards, fellowships, small grants and external honors
Plan and execute executive-level projects independently with minimal oversight
Manage budgeting, invoicing, accounts payable, and office procurement processes
Maintain digital files, databases, websites, team sites, and shared folders
Coordinate relocations, space assignments, and IT/AV setup for academic or administrative teams
Qualification
Required
Bachelor's degree strongly preferred. Equivalent experience may be substituted
Minimum 5–7 years of executive-level administrative experience, preferably in a healthcare or academic setting
Excellent interpersonal, communication, and writing skills
Proven ability to manage multiple high-priority tasks and stakeholders with discretion
Proficiency in Google Workspace (including Google Drive, Docs, Slides, Sheets, Calendar, Meets and Gmail) and Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook); Adobe preferred
Strong project management and organizational skills
Ability to work independently and collaboratively across departments
Familiarity with professional conduct standards, customer service, and confidentiality best practices
Preferred
Proficiency with affiliated medical schools' appointment and promotions processes and consultation on CV preparation
Participation at meetings of peer-administrators of offices of faculty/academic affairs at our affiliated medical schools, and awareness of policies and practices that pertain to the CHA Office of Academic Affairs
Identify and write grant applications; assist in research submissions
Benefits
Competitive salaries
Benefits
Professional development opportunities
Company
Cambridge Health Alliance
Cambridge Health Alliance (CHA) is an award-winning, integrated healthcare system that serves Cambridge, Somerville, and Boston's
1001-5000 employees
H1B Sponsorship
Cambridge Health Alliance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (21)
2023 (23)
2022 (12)
2021 (11)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
Andrea Campbell
2023-08-16Grant· $0.15M
Leadership Team
Patrick Wardell
CEO
Joy Curtis
Senior Vice President and Chief Human Resources Officer
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