Akima · 4 hours ago
Executive Assistant
District of Columbia, United States
Full-time
Onsite
Senior Level
$50/hr - $50/hr
5+ years expTuvli, an Akima company, is seeking an Executive Assistant to support their DoS client in Washington, DC. The role involves managing daily Front Office activities, scheduling meetings, and ensuring effective communication within the organization.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DOS organization
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling
Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence
Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level Officials
Ensure Front Office is presentable for Department senior officials. Remedy facility concerns and maintain adequate stockage of office supplies
Support the office’s security administration through facilitating security clearances and visit requests for personnel and visitors
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the E2 system in compliance with the Joint Travel Regulations (JTR)
Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action
Management may assign additional duties and responsibilities due to reasonable accommodation or other reasons
Qualification
Required
Five (5) years of similar size and scope senior executive-level management and administrative experience
Ability to collaborate and deliver all services required by the contract in a high tempo environment, coordinating between multidisciplined functions of internal and external organizations
Mastery of Microsoft Office suite of tools
A Bachelor's degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable
Other degrees and certifications may be considered depending of years of experience
Clearance Requirement: This position requires an active Secret security clearance
Must be a U.S. citizen
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergencies
Ability to sit for prolonged periods at a desk and work on a computer
Benefits
The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.
Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
Providence Business News
2025-12-31
Huntsville/Madison County Convention & Visitors Bureau
2025-10-23
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