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Oneida Nation · 17 hours ago

Administrative Assistant

Oneida, WI

Full-time

Onsite

Entry Level

1+ years exp

Oneida Nation is seeking an Administrative Assistant to perform a variety of administrative duties requiring a range of skills and knowledge of organizational policies and procedures. The role involves assisting visitors, handling correspondence, and managing various administrative tasks to support the Trust Enrollment Department.

Government Administration

Responsibilities

Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor

Answer and screen incoming calls and correspondence; determine purpose of calls, and forward calls to appropriate personnel, ensuring professional telephone etiquette

Gain basic understanding and provide assistance when needed, of other positions within the Trust Enrollment Department

Process incoming mail in accordance with established department policy & procedures

Operate Identification card system, collect fees, and provide various I.D. cards. Perform database searches and provide membership certificates for Indian Child Welfare and other tribal or non-tribal entities

Maintain the tribal membership Gas Tax data, to include data entry of information on forms and forwarding to appropriate tribal entity

Receive various department forms, fees, and documentation from customers, provide receipts, and forward forms to appropriate Enrollment personnel for processing. Operate and maintain a cash register

Prepare correspondence, reports, minutes, agendas, forms, directories, and other communications from drafts, recordings, or verbal instruction as requested. Recommend revisions to enrollment forms. Attend staff meetings and take minutes as requested

Schedule department events and activities. Contribute to a team effort and accomplish related results as required

Support team goals and objectives, department planning, organizing, and scheduling activities

Participate and assist in short- and long-range projects

Participate in rotating weekend shifts, General Tribal Council meetings and Tribal elections

Conduct research to resolve operational questions or issues

Establish and maintain an effective filing and retrieval system

Qualification

Administrative office experienceWord processing softwareDatabase software proficiencyProfessional relationship buildingEffective communicationBasic arithmeticRecords retention proceduresMultitaskLawsRegulationsTeam collaboration

Required

Ability to work independently with minimal supervision

Ability to carry out instructions furnished in verbal or written format

Knowledge of proper spelling, grammar, punctuation, and basic arithmetic

Ability to communicate effectively in the English language, both verbally and in writing

Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels

Ability to represent the organization in a professional manner, building respect and confidence

Ability to handle multiple tasks and meet deadlines

Ability to continually seek improvement in results

Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment

Ability to interpret applicable federal, state, tribal, county, and local laws, regulations, and requirements

Ability to follow records retention procedures

General Ed, High School Equivalency Diploma, HS Diploma

Driver's License Personal & Tribal Vehicle

Insurance Required

One year experience in Administrative office work

Knowledge of the Oneida Community, its history and culture

Must be an enrolled member of the Oneida Nation

Must maintain strict security, confidentiality, and quality to meet professional standards of the department

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies

Must pass a background check to meet Employment Eligibility Requirements

Must be willing and able to obtain additional related education and training

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy

A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment

Must provide a copy of diploma/degree, license, or certification upon employment