Stanford University · 4 hours ago
Executive Assistant & Office Manager
Stanford, CA
Full-time
Onsite
Mid Level
$39.20/hr - $45.56/hr
3+ years expStanford University’s Department of Athletics, Physical Education and Recreation is seeking an Executive Assistant & Office Manager to provide executive-level administrative support to the General Manager and Head Coach. This role involves managing day-to-day office operations, ensuring smooth communication, scheduling, and logistics within the football office.
EducationHigher EducationUniversities
Responsibilities
Manage calendars, meeting preparation, and communication for the General Manager and Head Coach
Serve as the first point of contact for internal and external visitors to the football office
Coordinate daily office operations — supplies, meeting room logistics, mail, and internal communications
Manage expense reports, travel arrangements, and reimbursements for senior staff
Maintain organization of key documents, contracts, and program materials
Support HR-related workflows (timesheets, onboarding/offboarding, staff communications)
Help coordinate office events in partnership with the DFO and Special Assistant to the Head Coach
Protect confidentiality and ensure smooth, professional interactions across all stakeholders
Qualification
Required
Bachelor's degree and three years of relevant experience, or a combination of education and relevant experience
Proactive professional with strong organisational and interpersonal skills
Must handle sensitive information with discretion
Thrive in a dynamic, fast-paced team environment
Benefits
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
alleywatch.com
2026-01-20
2026-01-17
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