Simone Development Companies · 10 hours ago
Executive Assistant
Bronx, NY
Full-time
Onsite
Senior Level
$100K/yr - $135K/yr
5+ years expSimone Development Companies is seeking an Executive Assistant to support the owner and founder of the organization. The Executive Assistant will manage schedules, coordinate meetings, handle confidential information, and streamline operations to enhance efficiency.
Commercial Real EstateReal EstateReal Estate InvestmentResidential
Hiring Manager
Cristina Johns, SHRM-CP
Responsibilities
Coordinate multiple conference calls
Heavy Outlook calendar tasks, i.e, complex meetings, appointments, etc
Screen incoming calls and voicemails
Make appointments and calls maintain calendars
CRM tracking of meetings, relationships, and contacts
Draft, edit and proofread documents, including cover letters, memos, fax transmittals, emails, etc
Interface with lobbyists
Handle all incoming and outgoing mail, faxes and other correspondence
Handle all incoming documents for Owners’ signature from all departments
Coordinate all personal and corporate charity responsibilities and board of director responsibilities
Maintain Owners’ filing system
Fill out expense reports
Reconcile credit card bills and receipts
Obtain special permits
Track dates related to unique family matters
Carry out various miscellaneous tasks, both business and personal
Maintain records for company vehicles and EZ Passes
Obtain insurance ID cards for vehicles and provide necessary information to dealership when a new vehicle is purchased
Assist in the planning of employee engagement events
Coordinate the sending of holiday gifts and cards
Qualification
Required
Minimum of a Bachelor's Degree or equivalent experience required
Five to seven years of experience as an Executive Assistant; preferably supporting ownership in commercial real estate development, legal or finance
Proficiency with Outlook, Excel, and Word
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skill; able to multitask
Focused and detail oriented
Ability to conduct online research and complete inline purchases
Ability to work independently and use good judgement
Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
Must be able to sit at a desk for long periods of time, lift, carry, push, pull a maximum of 30 lbs
Preferred
Bachelor's Degree preferred
Minimum of 5 years
Company
Simone Development Companies
Simone Development Companies is a full-service real estate investment company specializing in the acquisition and development of healthcare, mixed-use, office, industrial, retail and residential properties in the New York Metro area.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Matthew Holst, AIA, MBA, LEED AP
Chief Operating Officer
Recent News
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