NEOGOV · 15 hours ago
Staff Assistant - Public Works
City of Corvallis, OR
Full-time
Onsite
Mid Level
$28.34/hr - $36.01/hr
3+ years expCity of Corvallis Public Works aims to enhance community quality of life through efficient services. The Staff Assistant supports the Public Works Department by performing clerical, administrative, and customer service duties, while also assisting with budgetary recommendations and contract administration.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Compile information provided by others to develop budgets for multiple divisions, a department, or a fund. May develop some line item amounts or forecast and develop a budget for a workgroup; analyze, and make recommendations to management. Compile and review information provided by others into cash flow statements for a division or department
May monitor budget for a work group or division, recommend action to resolve issues or discrepancies. Develop and maintain spreadsheets. Provide backup for accounting and data entry duties. Review work of others, correct financial processing errors
Coordinate contract processes, compile bid information and perform cost analysis. Act as Department representative on existing contract requirements. Compile contract reports for submission to managers and project managers, review reports for compliance, and recommend payments. Process change orders, task orders, and award letters as needed. Assess, track and identify key City needs for long-term contracts. May act as liaison to contractors
Compose contracts and requests for proposal for tangible goods, technical and professional services and construction projects following City contract specifications and City purchasing procedures. Recommend modifications to accommodate regulatory, legislative, industry or City standards; seek legal advice when appropriate. Organize, maintain, and electronically track all contracts, renewal/expiration dates, and related documents. Provide training on contract requirements including sustainable purchasing goals to project managers
May schedule, train, or assign work to other administrative or Casual or Temporary staff. Review work and communicate corrections to employees. May provide input to performance evaluations
Respond to community member complaints. Resolve, initiate action, and convey results to community members. Respond to requests from other agencies
Assist with various customer service duties such as responding to other department or agency requests, assisting walk-in customers, answering phones, issuing parking permits, bulk water keys, and temporary hydrant meters. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner
Research, analyze, write technical, confidential, and complex reports; make written recommendations to manager on department-wide issues. Organize, create, and compose materials sent to the general public that represent official City information
Perform routine and non-routine clerical duties such as word processing/typing, clerical review. May assist with clerical training, proofing, editing, and review of clerical work. Assist with the performance of departmental administrative support duties such as web page maintenance, timesheet processing, receipt and processing of mail, and calendar maintenance
Assist with, recommend changes, and compose policies/procedures
May assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event
Maintain job-site safety for co-workers and minimize hazardous conditions
Perform as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintain effective work relationships
Serves on internal committees when required
Performs other related support duties including those of any classifications below Staff Assistant if necessary
Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required
Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions
Maintain effective work relationships
Conform with all safety rules and perform work in a safe manner
Deliver excellent customer service to diverse audiences
Adhere to all City and Department policies
Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance
Perform other duties as assigned
Qualification
Required
High school diploma, or equivalent. Additional education in Business, Political Science, Management, or related field
Three years increasingly responsible administrative experience. Two years of the required experience must be in procurement and contract administration
Experience writing complex and technical reports, contracts, and legal documents
Knowledge of or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, database, web, etc.)
Skill in technical writing, research, and organization; excellent analytical skills; accurate clerical skills in typing/word processing, proof reading and editing, filing, ten-key, and operating office equipment; effective customer service, communication and telephone skills; problem-solving
Ability to research, summarize, and interpret data; follow procedures, coordinate detailed assignments, prioritize daily tasks and meet management deadlines; maintain manual and computerized filing and record-keeping systems; use a computer for extended periods of time to perform the essential duties of the position; get along with coworkers and the general public, and maintain effective working relationships; resolve public inquiries and complaints by telephone, e-mail, and in person; meet deadlines while prioritizing multiple duties and projects around set time constraints, perform routine duties independently, and work with frequent interruptions; learn the Public Works service area citywide resources by the end of the probationary period; maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information; understand operational rules and general instructions; discern and apply procedures to situations as encountered within established guidelines; use multi-line phone system, computer and associated software and hardware, copy and fax machines, scanners, projection equipment, and other office-related tools and equipment
To pass a pre-employment background and/or criminal history check
The employee shall not pose a direct threat to the health or safety of the individual or others in the workplace
Have demonstrable commitment to sustainability
Have demonstrable commitment to promoting and enhancing diversity, equity and inclusion
Preferred
Education or training in contract administration
Two or four-year degree
Training and/or experience in budgetary and financial reporting
Benefits
The City of Corvallis offers a comprehensive benefits package to employees and eligible dependents.
This position is represented by the AFSCME Labor Contract.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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