Houston First Corporation · 2 days ago
Administrative Assistant - Sales
Houston, TX
Full-time
Onsite
Entry Level
2+ years expHouston First Corporation is committed to creating an equitable environment that values diverse perspectives. They are seeking an Administrative Assistant in Sales to provide exceptional support to the Sales and Client Services department, ensuring efficient day-to-day operations through effective communication and administrative tasks.
Information ServicesLeisureTravel
Responsibilities
Assists the sales managers or directors with day-to-day administrative and clerical activities, i.e. correspondence, calendar management, telephone inquiries, purchase order requests, travel, mailers, calendar updates, expense reports, schedule meeting rooms, shipping, mailing, etc
Prepares, copies and binds bids for Sales Managers upon request of client, including letters, information on facilities, housing, transportation, amenities, services and security
Secures location, prepares agenda/handouts/presentations, order F&B, wrap and distributes client amenities for site visits
Gathers leads using the Destination Marketing Association International (DMAI) Economy Impact estimates provided by sales managers; process contracts or historical data that might be necessary for a hotel grid; and complete the turnover checklist before approving it
Schedules and coordinates travel arrangements for sales managers preparing travel authorization, register for conference/event, secure hotel, prepare travel documents, post to calendar
Seeks out the most economical product while operating within the allocated budget
Works within departmental systems, Simpleview, Customer Relationship Management (CRM) on a daily basis
Prepares American Express and Personal Expense reports on a monthly basis, enter all expenses in checkbook and prepare invoices
Maintains and fosters relationships with various sales managers from different hotels and venues around Houston in order to assist sales managers
Maintains sales files, electronic filing of leads, correspondence, etc
Completes special projects designated by the Sales Managers, Directors of Sales and the Senior Vice President of Sales
Provides overflow assistance to Department support staff as directed by the Administrative Support Manager
Serves as back-up receptionist on a rotating schedule
Qualification
Required
High School Diploma or equivalent
Two years of secretarial/administrative experience, and knowledge of general office procedures
Proficient computer literate with excellent software skills (Microsoft Word, Microsoft Excel); PowerPoint proficiency is required
Accurate typing skills of 50-60 wpm
Excellent written and oral communication skills
Excellent telephone and interpersonal skills
Ability to work effectively under pressure and manage multiple on-going projects
Good judgment and decision-making skills
Preferred
Working knowledge of hospitality industry reporting procedures
Company
Houston First Corporation
Houston First Corporation focuses on offering information on the Houston tourism and travel places besides manages properties and buildings.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Frank F. Wilson IV
Chief Financial Officer
Steve Miller
VP, Partnership Event Management
Recent News
2025-10-31
Business Wire
2025-02-26
Company data provided by crunchbase