Chasepro Talent · 15 hours ago
Team Engagement & Executive Administrative Coordinator
Boston, MA
Contract
Onsite
Mid Level
$25/hr - $38/hr
3+ years expChasepro Talent is seeking a Team Engagement & Executive Administrative Coordinator for AstraZeneca. This role supports team culture and engagement initiatives while providing high-level executive administrative support to two senior leaders, requiring strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Outsourcing/Offshoring
Responsibilities
Plan and coordinate team events such as: Town halls, Team lunches and happy hours, Offsite meetings and outings
Manage end-to-end logistics for events with 10+ attendees, including: Catering coordination, On-site setup and clean-up, Coordinate with external vendors for catering and event services
Maintain strong relationships with preferred vendors
Provide on-site support for new hires and visitors
Manage the visitor management system
Support onboarding activities to ensure a smooth new hire experience
Maintain calendars for team birthdays and work anniversaries
Proactively arrange gifts, cards, or flowers for milestones
Coordinate group communications for celebrations or difficult circumstances
Proactively manage complex executive calendars
Resolve scheduling conflicts
Book meeting rooms (including restricted rooms) in coordination with Facilities
Ensure appropriate setup time for meetings
Coordinate A/V and IT support
Arrange domestic and international travel: Flights, hotels, transportation, car services
Manage expense reports and audit follow-ups
Coordinate visas and other travel requirements
Order and coordinate catering for leadership meetings and large events
Manage catering setup and clean-up
Manage shared calendars and distribution lists
Support internal communications via: Email, Workvivo, Team announcements
Prepare materials for Town Halls
Assist with meeting facilitation
Act as a liaison with administrative colleagues across Alexion
Use GenAI tools to improve efficiency and communication when appropriate
Provide technology and systems support as needed
Maintain team contact lists and org charts
Track and manage event and administrative budgets
Identify and recommend process improvements to increase efficiency
Qualification
Required
Bachelor's degree or equivalent experience
3–5+ years in executive administrative support, office management, or team coordination
Experience supporting senior leaders in a fast-paced corporate environment
Strong calendar, travel, and expense management skills
Event planning and vendor management experience
Excellent organizational and communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with internal communication platforms (Workvivo preferred)
Comfortable using GenAI tools for productivity
High attention to detail and confidentiality
Strong interpersonal and collaboration skills
Company
Chasepro Talent
Chasepro Talent - your strategic partner in delivering tailored outsourcing solutions that streamline operations and drive business growth.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase