Adams & Martin Group · 1 day ago
Operations Assistant - Office Services
El Segundo, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $30/hrAdams & Martin Group is seeking a dedicated Operations Assistant to join a dynamic team and support daily workplace functions. This role is crucial in ensuring efficient operational services across multiple office locations, focusing on print and copy production, mail and shipping services, office supply management, and general administrative tasks.
ConsultingInformation TechnologyLegalStaffing Agency
Hiring Manager
Jennifer Marcinkowski
Responsibilities
Oversee daily operations related to document production, including copying, printing, scanning, faxing, and general equipment oversight
Manage incoming and outgoing mail: receive, sort, distribute, weigh, meter, and prepare items for postal or courier services; coordinate package shipments and returns
Support administrative functions such as ordering office supplies, coordinating repairs, and ensuring the workplace is well‑maintained and fully stocked
Maintain clean and organized shared spaces including lobbies, conference rooms, break areas, and satellite workstations
Assist internal teams with special mailings, document organization, and other operational tasks
Review vendor services and expenses; research cost‑effective alternatives; reconcile invoices; and assist with procurement of equipment, furnishings, and supplies as needed
Provide hospitality and facilities support, including conference room preparation and event‑related tasks
Safeguard confidential information and handle sensitive matters with discretion
Collaborate with management on operational initiatives and support long‑term planning efforts
Serve as a point of contact for building management and external vendors to ensure efficient and cost‑effective daily operations
Monitor, identify, and facilitate timely completion of necessary maintenance and repairs
Qualification
Required
High School Diploma or GED required
Ability to follow established processes and office procedures
Strong verbal and written communication skills
Ability to understand instructions and execute them accurately
Strong interpersonal skills and the ability to build positive working relationships
Comfortable working both independently and as part of a team
Ability to prioritize, multitask, and meet deadlines
Commitment to confidentiality and professionalism
Ability to lift up to 30 pounds
Ability to work at a sustained pace for extended periods
Standing or walking for long durations as needed
Extended periods of sitting when required
Periodic use of a telephone
Proficiency with office equipment such as computers, printers, and copiers
Ability to work overtime when requested or approved
Adequate hearing and vision (with or without correction)
Reading and writing skills
Clear and effective communication
Ability to analyze information and data
Ability to prepare and interpret reports
Company
Adams & Martin Group
Adams & Martin Group is a staffing and recruiting company that provides legal staffing solutions.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageRecent News
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