County of Riverside · 4 hours ago
Executive Assistant lV At-Will
Riverside County, CA
Full-time
Onsite
Entry, Mid Level
2+ years expCounty of Riverside is seeking an Executive Assistant IV to support the Chief Information Officer and the executive team within the Riverside County Information Technology Department. The role involves providing high-level administrative support, managing schedules, coordinating meetings, and acting as a liaison between executive leadership and various stakeholders.
GovernmentHealth CarePublic RelationsPublic SafetySocial
No H1B
U.S. Citizen Only
Responsibilities
Responsible for organizing and executing office All-Hands meetings, events, and activities. This involves coordinating with various departments and people to determine the purpose and agenda of the event. Includes but is not limited to selecting a venue or location, managing logistics such as catering, registration, set-up, overseeing event execution, and addressing any issues that arise
Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures
Prioritize correspondence along with appropriate background materials for manager's review, reply, and disposition
Research, compile, and summarize information, data and statistics for regular and specialized reports
Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail
Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures
Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures
Prioritize correspondence along with supporting materials for manager's review, reply, and disposition
Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff and other governmental agencies and the public
Take and transcribe dictation directly, or from notes or recordings
Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy
May supervise and lead administrative staff
Back up Performance Evaluation system administrator to the HR Dept Rep
Qualification
Required
Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required
One year with the County of Riverside providing secretarial support to a department head or two years performing secretarial support at the executive level
Three years of clerical experience, including at least two years providing administrative support and/or secretarial services at the executive level with responsibilities such as screening calls, maintaining an appointment calendar, composing correspondence, and researching, compiling, and preparing reports
Knowledge of organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office
Current office methods and practices, including automated equipment, filing systems, business correspondence, receptionist techniques, and report writing
Correct English usage, grammar, spelling, vocabulary, and punctuation
Ability to manage departmental records
Use office equipment for such functions as the Internet, e-mail, on-line services, and PC software
Research, develop, and prepare data for management presentations
Organize meeting plans and schedule appointments
Provide effective client service and public relations
Display strong interpersonal and communication skills, both verbally and in writing
Company
County of Riverside
County of Riverside is a government entity that provides regional administration, public services, and community support programs.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Brian Nestande
Deputy CEO
Charissa Leach, P.E.
Riverside Co. Asst. Chief Executive Officer/TLMA Director
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