Messiah University · 12 hours ago
Part Time - Administrative Assistant/Chapel Coordinator
Mechanicsburg, PA
Part-time
Onsite
Entry, Mid Level
2+ years expMessiah University is seeking a Part-Time Administrative Assistant/Chapel Coordinator to support the Office of Campus Ministries. The role involves providing general administrative support, managing chapel attendance projects, and assisting in the planning and execution of chapel services and special events.
EducationHigher EducationUniversities
Responsibilities
Offer basic hospitality and care to constituents who enter the office with a variety of demonstrated needs and connect them with the appropriate people and/or resources
Provide administrative support for the daily operation of the Office of Campus Ministries, including greeting visitors, answering phone calls, replying to emails, distributing mail, ordering supplies, providing copies, and handling routine questions
Participate in weekly Campus Ministries staff meetings
Maintain a calendar of events for all Campus Ministries programming
Manage the budget for various Campus Ministries accounts, provide regular budget reports to the director, and assist the director in the annual budget request process
Manage room reservations for the Hostetter basement
Provide administrative support for the director, including scheduling meetings, responding to messages, creating Qualtrics surveys, running reports, and designing/ordering print resources upon request
Collaborate with campus pastors to provide logistical support for campus-wide worship events (e.g., Community Day, Baccalaureate) and special events (e.g., retreats, conferences) upon request
Update and maintain Campus Ministries website content and provide oversight of social media accounts
Collaborate with the director to create print materials and other resources related to spiritual formation at Messiah
Maintain regular communication with local churches regarding the local church directory, shuttle services, and annual local church fair
Maintain consistent and reliable attendance
Participate in weekly chapel planning meetings
Collaborate with the director to create a semesterly chapel schedule for distribution to the campus community via print and web
Reserve locations on campus for chapel services and regularly liaise with Campus and Building Services to ensure proper setup
Manage the use of iAttended/uAttended for chapel attendance, including uploading appropriate information to iAttended, creating iAttended guides for students, and training student workers and 4×4 facilitators to use uAttended
Coordinate the recruitment, training, and supervision of a team of up to 10 chapel attendants (student workers) and care of chapel attendance equipment (e.g., iPads and stands)
Manage chapel attendance records, maintaining accurate and up-to-date information, providing reports, and assessing and adapting procedures as necessary
Manage processes related to chapel petitions each semester, including verifying employment/internships, notifying students, and updating requirements in iAttended
Manage processes related to chapel probation each semester, including notifying students, assessing fees, responding to appeals, and creating Student Care Community notifications
Provide logistical support for chapel guest speakers (e.g., requesting honoraria, booking travel and lodging, planning luncheons) and other Campus Ministries special events
Other duties as assigned
Qualification
Required
High school diploma or equivalent
Minimum of 2-3 years of administrative support/secretarial experience
Deep personal commitment to following the way of Jesus, growing in Christlike character, and demonstrating servant leadership
Demonstrated commitment to the mission of Messiah University and the Office of Campus Ministries
Communicates verbally and in writing with clarity, kindness, and professionalism across a wide range of constituencies, including Messiah employees, students, families, prospective students, and local ministry leaders
Ability to maintain proper confidentiality with personal/sensitive information, including FERPA records
Strong organizational skills
Strong time management and the ability to prioritize competing responsibilities with various deadlines, sometimes with quick turnarounds
Careful attention to detail, ensuring accuracy of information provided for wide audiences
Strong computer proficiency, including the ability to work independently in the Microsoft Office Suite and Zoom and to understand basic website management
Ability to quickly learn to use new/specialized software and applications (e.g., iAttended, ProPresenter, Qualtrics)
Ability to work accurately with data and create reports (e.g., chapel attendance reports, budget reports)
Ability to effectively supervise a small team of student employees
Demonstrated commitment to continued learning and professional development
Cultural intelligence – the capability or skill to function effectively in diverse settings
Company
Messiah University
Messiah University is a is a private interdenominational evangelical Christian university and that integrates rigorous academics.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kyle Wilcox
Office Assistant in Advancement and Partnership
Lori Zimmerman
Executive Coordinator and Project Manager for Advancement and University Partnerships
Recent News
2025-04-09
Company data provided by crunchbase