Adams & Martin Group · 12 hours ago
Legal Administrative Assistant
El Segundo, CA
Full-time
Hybrid
New Grad, Entry Level
$85K/yr - $110K/yrAdams & Martin Group has partnered with a reputable mid-sized law firm to find a highly organized and detail-focused Legal Administrative Assistant. This role provides day-to-day administrative and practice support to a group of Trusts & Estates partners, ensuring smooth operations across busy practices.
ConsultingInformation TechnologyLegalStaffing Agency
Hiring Manager
Jennifer Marcinkowski
Responsibilities
Open and set up new matters, organize files, and maintain accurate internal records
Manage busy attorney calendars, including hearings, deadlines, client meetings, and internal appointments
Coordinate travel arrangements and prepare related itineraries
Prepare and process attorney time entries, expense reports, and other administrative documentation
Draft, edit, and proofread correspondence, engagement letters, agreements, and other legal documents
Format and prepare legal pleadings or transactional documents as needed
Handle electronic signatures (e.g., DocuSign) and ensure proper routing and completion
Upload, organize, and maintain documents within iManage or other document-management systems
Serve as a professional, welcoming first point of contact for clients-both in person and by phone
Provide hospitality and conference-room coordination for meetings
Support facilities and office services tasks such as scanning, copying, printing, and mail distribution
Prepare outgoing mail, FedEx packages, and courier requests
Assist attorneys in meeting deadlines by tracking priorities, sending reminders, and managing multiple timelines
Communicate with clients, vendors, and opposing counsel as needed
Perform other administrative duties to ensure smooth office operations
Qualification
Required
Transactional law firm experience strongly preferred
Demonstrated ability to work with legal documents, formatting, and proofreading with high accuracy
Proficiency with Microsoft Office; familiarity with iManage, document-management systems, and legal technology tools
Ability to multitask, stay organized, and handle time-sensitive matters
Excellent communication and client service skills
Professional, dependable, and able to maintain strict confidentiality
High School Diploma or GED required
Ability to sit or stand for extended periods
Ability to lift up to 15 lbs. when needed (e.g., files, supply boxes)
Comfortable working in a fast-paced environment with competing priorities
Willingness to work occasional overtime with approval
Company
Adams & Martin Group
Adams & Martin Group is a staffing and recruiting company that provides legal staffing solutions.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageRecent News
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