Teacher Retirement System of Texas · 7 hours ago
Investment Contract Manager Entry Analyst - Sr Analyst
Austin, TX
Contract
Onsite
Entry, Mid, Senior Level
2+ years expThe Teacher Retirement System of Texas is dedicated to supporting the financial future of public education employees and retirees. The Investment Operations Contract Analyst position involves executing and administering contracts, monitoring vendor performance, and coordinating procurement activities to ensure compliance and effective contract management.
Government Administration
Responsibilities
Participates in contracting process for IMD with Procurement & Contracts and Legal & Compliance, and the relevant IMD Business Unit(s)
Works with IMD business units to identify the need for new services or renewal of existing service
In collaboration with P&C, assists with and prepares statement of work, business requirements, and evaluation criteria for solicitations
In collaboration with P&C, assists with and completes contract risk assessments to identify and manage risks in the early stages of procurement including vendor success, compliance issues, cost, quality or delivery issues. Follows a mitigation plan when risks are identified to eliminate or reduce the risk
Participates in procurement kick-off meetings including all business units involved to coordinate resources and discuss requirements for procuring the contract
Ensures appropriate subject matter representation on evaluation committees established to evaluate bid responses
Provides assistance to contract agency staff on eligibility, policy, documentation, and billing procedures
Monitors the procurement and contracting process to ensure that contractors are fairly and objectively selected
Assists with and negotiates contract terms, conditions, specifications, and provisions in accordance with applicable procurement law and the agency’s best interests
Assesses each contract to determine whether enhanced contract monitoring is needed
Monitors contract performance, including assistance with developing and tracking key metrics
Monitors vendor performance to ensure compliance with all contractual obligations and identifies any developing problems or issues. Reviews the results of monitoring efforts to ensure corrective actions have been taken, identifies common problem areas that might require training, and improves contract requirements for future contracts
Assists with preparation to discuss contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues
Assists with and identifies and resolves contract performance issues and disputes with vendors following the dispute resolution process defined by each contract. Engages P&C and L&C as needed for support
Ensures invoices for contracts are issued in compliance with contract terms
Reconciles assigned contracts with the IMD procurement plan and tracks expiration deadlines. Consults with P&C to determine whether the contract will be renewed, extended, re-procured, or allowed to expire before the procurement lead times required for a new solicitation
Notifies and works with P&C to implement contract changes
Performs contract close-out procedures. Confirms the contracted deliverables have been received and approved and the final invoice has been received
Participates in internal and external audits, researches and reconciles audit exceptions, and recommends solutions
Maintains contract budget and files. Completes required procurement forms and contract file documents
Manages users of services (add named users, deletes users that no longer need service)
Verifies invoices comply with contract terms. Processes invoices and obtains Contract Sponsor approvals
Prepares reports for IMD management regarding contract administration plans, operations, activities, achievements, current/upcoming procurement activity, and related issues
Maintains and uploads contract documents to the procurement system after contract execution, including deliverables and contract monitoring documentation. Ensures appropriate documentation is maintained in the contract file and retained according to the TRS retention schedule
Identifies documents responsive to a legal hold notice and retains documents per L&C guidance until the legal hold notice is withdrawn
Provides subject matter expertise and guidance to IMD business units related to contracts and procurement
Assists with the development of annual procurement plan for contracts assigned
Assists IMD management with budget planning for upcoming contract and purchasing activity
Upon receipt of a program notice, provides documents responsive to Public Information Act requests to L&C. Works with L&C to clarify requests and review documents, as needed
Develops and provides training on contract management and procurement
Qualification
Required
Bachelor's degree from an accredited four-year college or university in business administration, business law, finance, accounting, supply chain management, public administration, or a related field
High school diploma or equivalent and additional full-time experience in contract management, supply chain management, purchasing or related experience may be substituted on an equivalent year-for-year basis
Two (2) years of full-time directly related, progressively responsible experience in contract management, document management, budget management, supply chain management, purchasing or related experience (Entry Analyst)
Four (4) years of full-time directly related, progressively responsible experience in contract management, supply chain management, purchasing or related experience (Analyst)
Six (6) years of full-time directly related, progressively responsible experience in contract management, supply chain management, purchasing or related experience (Sr Analyst)
Certified Texas Contract Manager (CTCM) or must be obtained within twelve months of employment if not already certified
State procurement and contract management requirements, regulations, and best practices; of business administration principles and practices; and of policies and procedures of contract management
Contract management
Procurement process
Solicitations
Invoice processing, tracking, and payment
Assist with writing contract specifications, deliverables, and terms and conditions
Evaluating contracts and contractor performance, and recommending future actions
Problem resolution
Using a computer in a Windows environment with MS Office word processing, spreadsheet, and database systems; report writing; and other business software
Effective verbal and written communication of complex procurement policy and procedure to people of varying backgrounds, including skill in presenting analysis and recommendations
Exercise sound judgement in making critical decisions
Organize and coordinate work assignments to effectively meet frequent and/or multiple deadlines, handle multiple tasks simultaneously, and manage conflicting priorities and demands
Preferred
Certification as a Certified Texas Procurement Manager(CTPM), or Certified Texas Contract Developer (CTCD)
One (1) year of full-time experience with a State of Texas government entity negotiating contracts
Company
Teacher Retirement System of Texas
The Teacher Retirement System of Texas (TRS) is responsible for investing funds under its stewardship and for delivering benefits to members as authorized by the Texas Legislature.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Don Green
Chief Financial Officer
Janie Duarte
Deputy Chief Financial Officer
Company data provided by crunchbase