Northwestern University · 20 hours ago
Program Coordinator
Evanston, IL
Full-time
Onsite
Entry Level
$51K/yr - $60K/yr
1+ years expNorthwestern University is renowned for its entrepreneurship and innovation ecosystem, particularly through the Farley Center for Entrepreneurship and Innovation. The Program Coordinator will be responsible for coordinating various programs, managing budgets, and enhancing student engagement while ensuring effective communication and outreach efforts.
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Responsibilities
Manages day to day operations
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained
Manages design and development of program databases; compiles & analyzes data; prepares reports
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Acts as liaison to IT to ensure technology systems are properly installed & maintained
Participates in budget preparation
Maintains budget & associated analysis & reports
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions
Processes transfer &/or appropriation charges & may balance &/or close accounts
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates
Maintains state-of-the-art website
Incorporates social media and networking into program/project aspects as appropriate
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates
Implements corrective actions required as a result of surveys or other indicators
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit
Provides support for preparation of Promotion & Tenure cases
Initiates FASIS appointment paperwork
Arranges colloquium & seminar coordination, & faculty travel planning
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading
Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications
Ensures human resources programs, policies, & procedures are implemented & consistently applied
Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
In consultation with management & Central HR, administers HR solutions
Maintains excellent working relationship with Office of Human Resources
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
Reviews programs/projects to increase efficiencies to support growth
Manages speaker selection, communication, and topic development
Leads program/project updates and improvements
Ensures compliance with all necessary organizations
Prepares documentation as required
Interfaces with accreditation bodies
Acts as the regulatory and compliance officer
Administers & maintains existing strategic plans
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations
Implements strategy regarding structure, process, & staff support of students in compliance with NU policy
Assists with new student activities
Plans events to enhance student experience
Supervises temporary/work-study students
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
1 year program/project administration or other relevant experience
Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more!
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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