PSE Healthy Energy · 9 hours ago
Proposal Development Manager
United States
Full-time
Remote
Mid, Senior Level
$75K/yr - $90K/yr
5+ years expPSE Healthy Energy is an independent scientific research institute focused on energy policy and public health. The Proposal Development Manager will lead the lifecycle of funding proposals, coordinating cross-functional teams to create compelling, compliant submissions that align with the organization's strategic fundraising priorities.
AssociationEnergyNon Profit
Responsibilities
You lead the full lifecycle of funding proposals, from opportunity identification and cultivation to successful award and smooth handoff to program teams
You coordinate cross-functional teams—including scientific staff, Programs, Finance, Operations, and Communications—to transform innovative research concepts and partnerships into high-quality, funder-aligned submissions
You establish clear timelines, facilitate kickoff and review meetings, manage iterative drafting, and ensure timely, compliant preparation of final packages for submission
You contribute strategic insights to bid/no-bid decisions and proposal positioning in collaboration with the Director of Development and Program Leadership, helping shape winning themes that align with PSE's fundraising strategy and funder priorities
You embed rigorous compliance into every proposal to protect PSE from legal, financial, reputational, and operational risks
You develop and apply detailed compliance checklists, verify all required certifications, forms, eligibility rules, and data submissions, and confirm PSE's full ability to deliver on proposed commitments ethically and feasibly
You coordinate essential agreements such as NDAs, LOIs, due diligence reviews, and subaward documents to secure strong partnerships
You align financial plans with scientific objectives to create realistic, compelling, and internally consistent proposals
You gather and incorporate workplans, effort estimates, staffing needs, resumes, biographical sketches, and salary justifications from Principal Investigators and technical experts
You verify precise alignment between technical narratives, budgets, and subaward details, including thorough cost explanations
You enhance PSE's competitiveness by researching funders, competitors, and potential collaborators to strengthen proposal positioning in line with Director-led strategy
You serve as the central coordinator for multi-organization proposals, managing shared deadlines, document exchange, role assignments, compliance flow-downs, and collaborative responsibilities
You integrate equity considerations throughout the process to advance PSE's commitment to environmental justice and inclusive outcomes
You oversee post-submission progress from award notification through negotiations, final signatures, and project start dates
You facilitate efficient agreement reviews and secure archiving of final contracts, budgets, and terms
You prepare comprehensive handover packages and lead knowledge-transfer meetings with program, finance, and operations teams to ensure seamless project launch without gaps
You strengthen PSE's overall proposal capabilities by developing and maintaining a central library of reusable templates, boilerplate language, resume collections, and successful examples
You track key metrics—including submission volume, win rates, cycle times, and bottlenecks—and maintain accurate Salesforce pipeline data to support the Director's forecasting and strategic adjustments
You lead debrief sessions after submissions to capture lessons learned, document best practices, and recommend process enhancements
You provide hands-on training and coaching to staff on proposal best practices, compliance standards, and clear, funder-focused writing
You research and implement tools or automations to streamline workflows, improve system integrations, and reduce administrative burdens so our researchers can focus on mission-critical science
Qualification
Required
5+ years proven expertise in managing the full lifecycle of institutional funding proposals, including grant writing, compliance, budgeting, submission, and award transition for foundations, federal agencies, philanthropies, or similar funders
Strong project management and organizational skills to lead cross-functional teams, coordinate complex timelines, and deliver high-quality work under tight deadlines
Excellent ability to build and maintain collaborative relationships with scientific/program staff, finance/operations teams, leadership, and external partners
Superior written and verbal communication skills, with strategic insight to develop compelling, funder-focused narratives and winning themes
Familiarity with CRM systems for pipeline tracking (Salesforce preferred) and common proposal development tools/workflows
Familiarity with securing and managing multi-year or high-value grants/contracts in competitive funding environments
Deep commitment to PSE's mission, including advancing equitable, health-protective energy and climate solutions, public health protection, environmental justice, or closely related fields
Benefits
Comprehensive health, dental, and vision insurance.
401(k) with employer match.
Flexible spending accounts
Flexible time off and 15 Paid holidays
Opportunities for continued education and training.
Flexible working hours and remote work options.
Company
PSE Healthy Energy
PSE Healthy Energy is a research and policy institute that focuses on the adoption of evidence-based energy policy.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gautam Wadhwani
Chief Financial Officer
Recent News
2025-08-31
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