Roman Catholic Diocese of Phoenix · 7 hours ago
Bilingual Administrative Assistant I
Phoenix,AZ,US
Full-time
Onsite
Entry Level
3+ years expThe Roman Catholic Diocese of Phoenix is seeking a Bilingual Administrative Assistant I to support its mission to evangelize. This role involves coordinating registrations, maintaining student databases, and providing administrative support for the Kino Catechetical Institute staff.
EducationEmploymentReligionSocial
Responsibilities
Arranges for Kino classroom space with Building Services Department, coordinates with adjunct faculty regarding AV equipment and classroom needs
Order textbooks for classes
Responsible for maintaining an inventory of textbooks for Kino classes
Assists with distributing textbooks
Answers incoming phone calls and handles them appropriately
Provides administrative assistance for the Kino Catechetical Institute Manager
Attends and provides clerical support for Kino related meetings as required by the Kino Catechetical Institute Manager
Provides assistance for Saturday and evening classes as needed
Assists with registration of cohort participants as well as catechist classes, and individual courses
Assists with the participant database which includes students file, transcript, roster, and Catechetical certificate data
Assists with the review of catechist certification database on a regular basis and sends out information when recertification is due for all Catholic Schools Teachers and Catechists
Manages all the catechist certification data and keeps files current
Processes all the catechist certification and recertification applications as instructed by the Kino Catechetical Institute Manager
Provides IT support for all Kino distance classes, including 2-year program and catechist formation
Manages all Kino social media, including Facebook, Instagram, and YouTube
Creates and edits videos for promotional material
Puts together printed material as instructed by Adjunct Faculty for catechist certification classes
Performs any other job-related functions necessary to ensure the smooth flow of operations and Kino’s customer service focus
Qualification
Required
Ability to organize, delegate, set schedules, prioritize tasks and work both independently and with other members of the department in a team setting
Working knowledge of general office procedures, including secretarial techniques, general bookkeeping, accurate record keeping, filing, and attention to detail
Working knowledge of Microsoft Office applications software
Working knowledge of or the ability to learn File Maker Pro software
Excellent verbal and written communication skills in both English and Spanish
Ability to work occasional nights and weekends
Active practicing Roman Catholic in full communion with the Church
Able to articulate a clear understanding of the Catholic faith and to serve as a committed witness to its mission
High school diploma or equivalent certificate
Three years' experience working in a related position
Vocational training in word processing and office procedures
Company
Roman Catholic Diocese of Phoenix
Roman Catholic Diocese of Phoenix is a religious organization that offers education, employment, and social services.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-04-24
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