Zai Lab · 16 hours ago
HR Administrative Assistant (Office based - SSF, CA 4x/wk)
South San Francisco, CA
Full-time
Onsite
New Grad, Entry LevelZai Lab is a global biopharmaceutical company focused on innovative therapies for significant medical needs. The HR Administrative Assistant role involves supporting senior leaders in HR and Communications with various administrative tasks, as well as managing HR operations and providing office support in the South San Francisco location.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Provide calendar and travel support for several senior leaders in HR and Communications
Manage complex calendars, schedule meetings, and coordinate logistics across time zones
Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries
Prepare and submit expense reports and track reimbursements
Process and track procurement requests, including follow-up with Finance to ensure invoices are processed in a timely manner
Coordinate document processing via Docusign, ensuring signatures are obtained promptly
Support recruitment by posting jobs, coordinating interviews, preparing offer letters, initiating background checks, and serving as a liaison between candidates and the organization
Coordinate the new hire onboarding process by initiating notifications, scheduling orientations, and ensuring timely completion of all paperwork, including I-9s
Perform data entry in HR systems and assist with payroll data audits
Process employment verification requests
Support company events and wellness events logistics
Provide HR triage support by responding to inquiries and consulting with the appropriate HR partner as needed
Assist with additional HR projects as assigned
In partnership with the office manager, manage day-to-day office logistics for the South San Francisco office, including stocking supplies, food, and beverages, placing orders as needed, cleaning up conference rooms after meetings and offices after visitors have used them, to ensure a well-equipped and welcoming environment
Manage incoming and outgoing mail and deliveries
Qualification
Required
Bachelor's degree or equivalent experience
Preferred
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
Proficiency in calendar tools (e.g., Outlook, Google Calendar) and travel booking platforms
Experience with HR systems and candidate scheduling tools is a plus
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
High level of discretion, integrity, and professionalism
Demonstrated commitment to high personal values and ethical standards
Company
Zai Lab
Zai Lab brings transformative medicines for cancer, autoimmune, and infectious diseases to patients in China and around the world.
Founded in 2014
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$2.28BKey Investors
OrbiMedAdvantech CapitalQiming Venture Partners
2025-10-16Post Ipo Debt· $42.1M
2024-11-14Post Ipo Equity· $230M
2021-04-19Post Ipo Equity· $857.5M
Leadership Team
Yajing Chen, PhD
Chief Financial Officer
Ann Beasley
Chief Compliance Officer
Recent News
Company data provided by crunchbase