Seattle University · 6 days ago
Administrative Coordinator, Field Placement and Operations
USA
Full-time
Hybrid
Entry Level
$55K/yr - $60K/yr
2+ years expSeattle University is one of the most innovative and progressive Jesuit and Catholic universities in the world. The Administrative Coordinator for Field Placement and Operations provides essential placement and administrative support for the College of Education, enhancing services for students, faculty, staff, and external partners.
EducationTrainingTutoring
Responsibilities
Serve as a liaison between our field placement coordinators and K-12 school district partners
Maintain a database of K-12 school district partners and current contacts
Obtain necessary information to initiate contracts/agreements with K-12 school district partners
Communicate practicum and internship placement requests to K-12 school district partners and provide status updates to field placement coordinators
Support the collection of all required onboarding documents from faculty and students to complete onboarding processes for K-12 school district partners
Compile evaluations of sites and send them to program directors and faculty clinical directors
Support field placement coordinators with updating and maintaining the field portion of the student handbook in accordance with Seattle University’s professional clinical internship policies
Participate in the orientation for practicum and internship placement processes
Collaborate with K-12 school district partners to schedule student orientations and internships
Support events that connect students with school districts that are interested in hosting students for field placements
Build and maintain a database of state specific licensure requirements for out-of-state students
Collaborate with program directors to update students and faculty on certification and licensure mandates
Participate in information sessions for obtaining licensing and credentials
Maintain professional licensure disclosure forms for students
Support programs in the collection of employment and career data from incoming students, graduates, and alums
Build and maintain post-graduation job placement databases
Support Program Directors with updating and maintaining student handbooks and program Canvas courses
Manage all SharePoint sites within the COE and standardize how documents are filed and stored
Update and maintain all listservs within the COE
Support the Associate Dean of Operations, Enrollment, and Finance with developing and maintaining standard operating procedure (SOP) manuals for all staff positions
Qualification
Required
High School diploma or equivalent (GED) plus two or more years of progressively responsible office experience in an academic services environment OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position
Excellent organizational, attention to detail, and interpersonal communication skills, both verbal and written
Demonstrated success in a fast-paced environment, working collaboratively, and communicating effectively to promote teamwork, collegiality, and wellness
Proven ability to handle sensitive and confidential information with discretion and professionalism
Demonstrated ability to manage multiple tasks with competing deadlines
Experience with Microsoft 365, including strong proficiency in Excel, SharePoint, Teams, Forms, and Outlook
Experience with data management systems
Ability to work some evenings and weekends
Preferred
Bachelor's degree plus two or more years of experience working with K-12 districts/Catholic schools/independent schools
Experience with Canvas, Zoom, and Qualtrics
Demonstrated ability to communicate with people of diverse backgrounds and from all levels of the university
Flexibility and willingness to assume new tasks and special projects
Benefits
Choose from three different medical plans, a dental, and vision insurance programs.
Protect your income with life, short & long-term disability coverage.
Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
You may also take advantage of 100% paid tuition benefits for the employee and dependents.
A subsidized transportation benefit,
A wellness program with free access to an onsite fitness facility,
And a wide variety of campus events.
Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.
Company
Seattle University
Seattle University, commonly referred to as Seattle U, is a Jesuit Catholic university located in Seattle, WA
501-1000 employees
H1B Sponsorship
Seattle University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (12)
2023 (12)
2022 (7)
2021 (12)
2020 (10)
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
National Science Foundation
2022-10-05Grant· $1.5M
2022-03-02Grant
Leadership Team
Chris Liew
Vice President for Strategic Initiatives
Eduardo Peñalve
President
Recent News
2025-10-16
2025-09-01
Company data provided by crunchbase