Westchester Medical Center Health Network · 5 hours ago
Department Coordinator
Valhalla, NY
Full-time
Onsite
Entry Level
1+ years expWestchester Medical Center Health Network is seeking a Department Coordinator to support the department leadership team with academic and administrative needs. The role involves coordinating daily activities for the Department of Urology and assisting with recruitment efforts, scheduling meetings, and maintaining records.
Hospital & Health Care
Responsibilities
Scheduling meetings and coordinating with schedules to book conference rooms, setting up teleconferences and preparation of materials and binders
Keeping up with ordering of supplies for administrative office and leadership team
Coordination of the daily activities for the Department of Urology
Work with the Residency and Fellowship Coordinator(s) to provide ad hoc support
Assist with the recruitment efforts of the department including interview arrangement, credentialing and onboarding
Daily Check in with Residency and Fellowship Coordinator(s) (upcoming meetings, issues etc.), where appropriate and requested
Daily census capture and sharing through EMR review, data review and collaboration with physician and administrative leadership
Keep active record of physician and APP state license, DEA, NIHSS, etc. is up to date
Save CME credits in electronic forum accessed through EEDs/AAN/AHA (or appropriate databases)
Order office supplies through an online venue, like Staples
Assist with IT equipment procurement, other procurement and supply ordering needs
Assistant to the Director and Chair of the department, departmental and divisional physician section chiefs or other key stakeholder (as assigned) and administrative leadership
Keep all calendars, passwords and memberships up to date for assigned physicians and staff
Schedule/Coordinate meeting conferences and provide A/V support for virtual meetings and conferences (at Skyline, NYMC Campus, Bradhurst and WMC Campus)
Facilitate catering requests as requested and approved
Facilitate reimbursement requests captures for Licenses, conferences, memberships etc.: Travel and Expense Reimbursement Form needs to be filled out and sent to manager
Manage and maintain WMC travel expenses
Work on coverage (Inpatient, Consult, and Outpatient) schedule with physician leads and/or designee along with administrative team
Monthly meeting assistance for scheduling and meeting minute capture
Other duties as assigned
Qualification
Required
1-2 years in administration, required
Associate's degree, required
good communication and computer skills
Preferred
BS/BA, preferred
Company
Westchester Medical Center Health Network
The Westchester Medical Center Health Network (WMCHealth) is the pre-eminent provider of integrated health care in New York’s Hudson Valley region, serving nearly 2.5 million residents across more than 6,000 square miles.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Sean S. Tedjarati, MD, MPH, MBA, CPE
President and CEO WMCHealth Physicians, Advanced Physicians Services
Anthony Frank
Executive Vice President and CFO
Recent News
Crain's New York Business
2025-06-25
Connecticut Post
2025-05-30
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