Ultimate Staffing · 12 hours ago
Administrative Assistant
Davis, CA
Full-time
Onsite
Entry, Mid Level
$26/hr - $28/hr
2+ years expUltimate Staffing is seeking a reliable, detail-oriented Administrative Assistant to support their accounting, operations, and sales teams. The role involves processing accounts payable and receivable, maintaining customer and vendor records, and providing administrative support while ensuring compliance with food safety documentation.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Katie T.
Responsibilities
Process Accounts Payable and Accounts Receivable using QuickBooks
Create, update, and maintain customer and vendor invoices and records
Assist with inventory tracking and sales data using internal systems (e.g., Wholesaleware)
Prepare and maintain shipping, receiving, and transportation documentation
Maintain Food Safety documentation and ensure vendor compliance
Analyze basic accounting and sales data to support internal reporting
Provide administrative and sales support, including answering phones and routing calls
Communicate professionally with customers and vendors via phone and email
Maintain accurate electronic filing and documentation systems
Support daily office and operational tasks as needed
Qualification
Required
Minimum 2-3 years of experience in an administrative or accounting support role
Proficiency in QuickBooks, Microsoft Excel, Word, Outlook, and Wholesaleware
Strong attention to detail and organizational skills
Ability to multitask and prioritize in a fast-paced environment
Excellent verbal and written communication skills
Preferred
Experience in the produce or food industry is a plus
Bilingual Spanish is preferred
Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred
Knowledge of shipping, logistics, or food/produce industry practices is a plus
Benefits
Health insurance benefits
Paid holidays and Paid Time Off (PTO)
Stable, full-time position with growth opportunity
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase