Tebra · 21 hours ago
Executive Assistant, CEO
Corona del Mar, CA
Full-time
Onsite
Senior Level
$130K/yr - $150K/yr
5+ years expTebra is a company focused on unlocking better healthcare for independent practices. They are seeking an Executive Assistant to manage the CEO's schedule and operational cadence, contributing to the CEO’s effectiveness and the overall performance of the company.
Electronic Health Record (EHR)Health CareMedical
Hiring Manager
Emily Wilde (Mycroft)
Responsibilities
Proactively manage and maintain the CEO’s complex schedule, prioritizing internal and external commitments to align the CEO’s time with the leadership team rhythm and the strategic goals of the business
Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance
Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion
Drive the scheduling, coordination, documentation, and continuous improvement of the company’s Operating Rhythm, or the system of meetings and other events used to drive execution
Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc
Plan and coordinate monthly Town Halls, including agenda design, content collection, slide ownership, and day-of execution
Draft and send clear, concise communications and recap emails for leadership and company-wide meetings
Own note-taking and action-item tracking for key executive and leadership meetings; follow up with owners to drive accountability
Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events
Maintain shared folders, decks, and templates for executive and leadership materials, ensuring version control and accessibility
Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support
Coordinate Board meetings (in-person and virtual), including schedules, catering, and meeting support
Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation
Process expense reports, manage invoices and track CEO’s office budget with a high degree of accuracy and confidentiality
This role requires minimal domestic travel (approximately 4–6 times per year), primarily for Executive Offsites, Sales Kickoff events, and President’s Clubs. Flexibility to attend these offsite events is highly valued. The candidate is required to be based in Orange County, CA
Serve as the primary point of contact for the CDM Office: facilities, vendors, building access, and basic maintenance coordination
Oversee office supplies, snacks, drinks, and meeting hospitality to ensure a well-run, welcoming environment
Support simple operational programs (e.g., internal boat/amenity reservations, office equipment service approvals)
Handle light personal support and administrative tasks for the CEO on occasion to help him maximize his focus on the business
Qualification
Required
5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment
Impeccable organizational and execution skills: demonstrated ability to proactively anticipate needs, manage complex event logistics (e.g., QBRs, Offsites, Town Halls) and handle the high volume of work with flawless execution across executive support and office operations
Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information
Exceptional and precise communication: Required for managing highly sensitive, executive-level correspondence (emails, texts, and verbal conversations) with investors, the Board of Directors, key industry contacts, and internal executives
Must possess the intellectual and emotional intelligence to adapt communication styles, ensuring every interaction reflects positively and appropriately on the CEO and the company
Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools
Aligned with the company's values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO
Benefits
We offer a discount through Dell!
Check out Gympass for a great workout, or Telus Employee Assistance Program to find mental health resources, along with other resources for everyday occurrences.
Tebra also offers a wellness and childcare subsidy and a University/Education discount!
Check out Gympass for access to health and fitness apps, or Telus Employee Assistance Program to find mental health resources, along with other resources for everyday occurrences.
Company
Tebra
Tebra provide independent healthcare practices with digital tools and support to thrive in a new era of healthcare.
501-1000 employees
H1B Sponsorship
Tebra has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (5)
2022 (3)
Funding
Current Stage
Late StageTotal Funding
$387MKey Investors
Hildred CapitalJP MorganGolub Capital
2025-12-17Series Unknown· $250M
2025-12-17Debt Financing
2022-07-07Series B· $72M
Leadership Team
Dan Rodrigues
CEO, Co-Founder
Kevin Marasco
Chief Growth Officer
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Company data provided by crunchbase