HMC Architects · 18 hours ago
Project Administrative Assistant
Seattle, WA
Full-time
Onsite
Entry Level
$19.34/hr - $26.31/hr
2+ years expHMC Architects is an employee-owned design firm focused on making a positive impact in communities through design. The Project Administrative Assistant will support day-to-day office operations and provide administrative support to project managers and team members throughout project lifecycles.
Consulting
Responsibilities
Welcome and assist all visitors to the office, including managing the callbox
Coordinate food and beverage orders for meetings and ensure timely delivery
Maintain kitchen operations, cleanliness, and inventory
Support scheduling by helping manage Studio and conference room calendars
Oversee office supply purchasing and ensure office equipment is maintained
Maintain the overall appearance and readiness of the office and conference rooms
Handle incoming and outgoing mail, packages, and courier services
Set up weekly Product Presentations or other Studio Gatherings as needed
Manage print and courier requests
Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
Responsible for all project data entry on various platforms
Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline
Participates in meetings and help follow up on actions needed
Responsible for writing and distributing meeting minutes for various projects and project managers
Plans and organizes work assignments for optimum results
Performs document control during all phases of a project, communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team
Assist with editing and assembly of specifications as needed
Other duties as assigned
Qualification
Required
High School Diploma with two (2) years college related courses preferred, or equivalent experience
Minimum two (2) years general and administrative office experience
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment
Organizational skills and ability to establish priorities, objectives, and deadlines
Speaks clearly and persuasively in positive / negative situations, listens, and gets clarification
Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data
Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels
Displays good work ethics – punctuality and attendance are a priority
Provides an overall quality work product that contributes to the success of the department, project, or firm
Preferred
Project Management software experience is preferred
Familiarity with the construction industry is desired, but not required
Benefits
Discretionary bonus opportunities
Employee stock ownership grants
Paid time off
Medical insurance
Other wage and benefit opportunities
Company
HMC Architects
HMC Architects is an architecture & planning company that offers designing and architectural services.
201-500 employees
H1B Sponsorship
HMC Architects has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Brian Staton
Chief Executive Officer
Matthew Endsley
Chief Financial Officer
Recent News
2024-04-09
Times of San Diego
2023-12-23
Building Design + Construction
2023-12-23
Company data provided by crunchbase