Texas Department of Agriculture · 4 hours ago
TDA - Region 4 - Administrative Assistant (Internal Posting) ( 57995)
San Antonio, TX
Full-time
Onsite
Entry, Mid Level
$3,500/mo - $4,050/mo
2+ years expThe Texas Department of Agriculture is focused on promoting production agriculture and consumer protection. They are seeking an Administrative Assistant to provide a variety of routine to complex administrative support for the regional director and other regional staff in the Gulf Coast Regional Office.
AdvertisingAgricultureGovernment
No H1B
Responsibilities
Track regional fleet to include vehicle transfers, updating fleet system, and monthly reconciliation of mileage reports, receipts, exception report and fuel report
Enter complaints/requests for inspections into the agency database and forward inspection paperwork to inspectors as assigned by Assistant Regional Directors; follow up as necessary
Perform internal administrative support functions such as data entry and providing customer service to internal/external customers
Open accounts and review records for license holders into the Bringing Resource Integration & Data Together for Greater Efficiency (BRIDGE) database system, Performing Inspections, Enforcement and Recruitment (PIER) and generate reports using Pentaho
Record and process all monies received, including ledger activities and transmittals and forward required paperwork to Austin
Process and distribute incoming and outgoing mail for regional staff. Assist with charting postage meter machine charges and the paid reply mail account
Make travel arrangements and assist with tracking and monitoring travel advances and reimbursements for regional staff
Respond to routine inquiries and complaints received from constituents regarding agency programs, answer questions, send appropriate information or refer to the appropriate personnel
Prepare purchase requisitions and verify vendor status with the state and route for approval via CAMPS
Follow all TDA policies and procedures
Perform other duties as assigned
Analyze license information in BRIDGE and submit data corrections to Licensing to provide quality assurance of account records
Develop, coordinate and maintain record keeping systems for physical and electronic files according to the Agency Records Management Policy
Maintain consumable supplies to ensure adequate inventory and prepare an annual inventory as required
Qualification
Required
Bachelor's Degree
Work experience performing administrative support duties
A high school diploma and a minimum of two years' work experience in office practices and administrative procedures may substitute for a degree
Three (3) years' work experience performing administrative support duties
A valid government-issued driver's license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required
Preferred
Experience working for a state agency
Bilingual speaking ability in English and Spanish
Benefits
Retirement Plan
Paid Group Health & Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary AD&D Insurance
Dependent Health & Life Insurance
Health & Dependent care flexible spending accounts
Company
Texas Department of Agriculture
Texas Department of Agriculture (TDA) is a state agency
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Robert MacFarland
Chief Financial Officer
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