Stellar Solutions · 11 hours ago
Engineering Project Specialist (EPS)
Los Altos, CA, US
Full-time
Hybrid
Mid, Senior Level
$125K/yr - $155K/yr
5+ years expStellar Solutions is a nationally recognized company providing engineering solutions for the space industry. They are seeking an Engineering Project Specialist (EPS) to support operational, compliance, and project execution across engineering programs, focusing on export compliance, procurement, documentation management, and schedule maintenance.
ConsultingInformation TechnologyTelecommunications
Responsibilities
Drive continuous improvement of the Export Compliance (EC) process by analyzing existing workflows, identifying bottlenecks, and implementing optimized, scalable solutions
Lead expansion and integration of export compliance processes across internal tools to ensure a standardized and sustainable compliance posture across engineering teams
Establish and maintain tracking mechanisms for all pending, approved, and denied Export Control Requests (ECRs), supporting audit readiness and visibility
Perform ongoing assessments of export compliance process functionality and sustainability, implementing adjustments as needed to maintain adherence to ITAR/EAR regulations
Drive continuous improvement of Purchase Request (PR) and Purchase Order (PO) submission and tracking processes, documenting standard procedures and updates within Confluence
Execute end-to-end PR and PO activities for critical engineering materials and services in compliance with procurement and financial policies
Serve as the primary point of contact for tracking outstanding PRs and POs, proactively resolving issues such as invoice discrepancies, vendor delays, or internal approval gaps to protect project schedules
Act as a trained delegate for procurement and financial approvals during manager Out-of-Office (OOO) periods to ensure continuity of operations
Develop, maintain, and publish clear, accurate, and accessible documentation for export compliance and operational processes within the Confluence knowledge base
Collaborate with compliance and engineering stakeholders to develop training materials that reinforce documented processes and support broader adoption
Independently maintain and update assigned project schedules within the Wrike project management platform, ensuring task dependencies, durations, and milestones remain accurate
Generate and distribute schedule status reports highlighting critical path impacts, emerging risks, and resource conflicts for program stakeholders
Qualification
Required
5-15 years of experience in a project coordination, operations, engineering support, or compliance-adjacent role
Experience supporting engineering or technical programs in a project coordination, operations, or compliance role
Working knowledge of export compliance concepts and regulatory environments (ITAR/EAR)
Experience managing PR/PO workflows and coordinating with procurement, finance, and vendors
Proficiency with project management and collaboration tools (e.g., Wrike, Confluence, similar platforms)
Strong organizational skills with the ability to manage multiple concurrent tasks independently
Clear written and verbal communication skills with strong attention to detail
Must be eligible to access export-controlled information in accordance with U.S. Government regulations
Preferred
Experience supporting aerospace, defense, or space systems engineering organizations
Familiarity with audit readiness, compliance tracking, or regulated environments
Experience developing process documentation and training materials for technical teams
Bachelor's degree in Business, Engineering, Project Management, or related discipline preferred
Benefits
Discretionary annual performance bonus
Retirement plan
Other benefits
Company
Stellar Solutions
High impact engineering services; end-to-end technical expertise and solutions that satisfy customers’ critical needs on diverse projects
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Hope DiGiusto
VP, Commercial
Celeste Ford
Board Chair and Founder
Recent News
2025-12-20
2025-05-27
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