Illinois Secretary of State · 4 months ago
Data Systems Manager - Project Management
Springfield, IL, US
Full-time
Onsite
Mid, Senior Level
$7,743/mo - $13,616/mo
4+ years expThe Illinois Secretary of State is looking for a Data Systems Manager – Project Management to oversee IT initiatives and ensure alignment with business strategy. This role involves managing a team of Project Managers, establishing governance frameworks, and driving successful project outcomes in collaboration with IT leadership.
GovernmentNon ProfitOffice Administration
No H1B
Responsibilities
Lead the establishment and management of a comprehensive Project, Program, and Portfolio Management (PPM) practice by defining governance structures, frameworks (e.g., PMBOK, Agile, SAFe, ITIL), and performance metrics to ensure successful project execution. Collaborate with IT leadership to prioritize projects aligned with enterprise strategy, optimize resource allocation, and implement portfolio management strategies. Work closely with the Business Analysis Practice to enhance project intake processes, define clear requirements, and develop robust business cases, ensuring all initiatives are strategically aligned and deliver maximum value to the organization
Lead and oversee a team of Project and Program Managers to ensure the successful execution of IT projects, implementing a governance framework for project intake, approvals, risk management, and reporting. Drive the adoption of project management methodologies (Waterfall, Agile, hybrid) to improve delivery efficiency, ensuring projects meet scope, schedule, budget, and quality objectives. Monitor performance, proactively identify and mitigate risks, and ensure resource capacity planning and budget management align with business priorities and IT capabilities
Act as a key liaison between IT leadership, business units, and external stakeholders to drive project success, collaborating with Enterprise Architecture, IT Governance, and Business Analysis teams for integrated IT planning. Communicate project and portfolio status to executive leadership and stakeholders, while guiding Project Managers in facilitating stakeholder meetings, gathering feedback, and adjusting project plans to ensure alignment and success
Establish governance mechanisms for project tracking, risk assessment, and benefit realization while driving continuous improvement initiatives through lessons learned and retrospective analysis. Define KPIs and reporting structures to measure project health, program effectiveness, and portfolio performance, ensuring compliance with IT policies, regulatory requirements, and financial controls. Identify opportunities for process automation and AI-driven analytics to enhance project oversight and efficiency
Oversee the selection and deployment of project management tools such as MS Project, JIRA, ServiceNow, or Smartsheet, and implement dashboards and reporting tools to provide real-time visibility into IT projects and portfolio performance. Leverage collaboration platforms like MS Teams, SharePoint, and Confluence to streamline communication and documentation, ensuring integration of project management tools with financial systems, business intelligence platforms, and ITSM tools for enhanced project oversight and efficiency
Perform other duties as assigned or as required
Qualification
Required
Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in mathematics, statistics, or computer science and four years of progressively responsible professional experience in systems analysis, operations, software or a related data processing function
Requires extensive knowledge in computer hardware, software, communications or applications
Requires extensive knowledge of data systems applied research procedures and systems modeling
Requires working knowledge of management principles and practices
Requires ability to develop and manage a sophisticated function of a management information system
Requires ability to conduct subsystem assurances
Requires ability to resolve management problems through computer applications
Requires willingness to travel and possession of a valid Illinois driver's license as required by individual positions within the class
Requires the ability to lift and carry up to 25 pounds and push/pull up to 50 pounds
Company
Illinois Secretary of State
Illinois Secretary of State provides services for driver licensing, vehicle registration, business filings, and state records management.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chad Leonard
Chief Information Security Officer
Martín Burciaga
DIGITAL MEDIA + CREATIVE DIRECTOR | COMMUNICATIONS
Recent News
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2025-12-24
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