AIPAC · 10 hours ago
Associate, Speaker Operations
Washington, DC
Full-time
Hybrid
New Grad, Entry Level
$68K/yr - $80K/yrAIPAC is looking to hire an Associate to join our Speaker Operations team in our National Events department in Washington, D.C. The Associate will provide critical support in confirming, managing relationships and logistics with speakers, new speaker vetting and research and speaker database management.
Public Relations
Responsibilities
Draft and send invitations to speakers as assigned. Track invitation statuses and follow-up as necessary. Update the team about the status of invitations on a regular basis
Respond promptly to speakers’ inquiries and track requests from speakers
Assist with speakers’ travel, hotel and ground transportation, as needed
Manage speakers’ event registration and guest requests
Assist with the logistics of speaker swings
Ensure all speakers have signed speaking contracts and that we receive and pay invoices for all speakers following events
Draft and send written guidance to speakers with event details prior to the event
Maintain speaker information in internal systems, such as Smartsheet and Salesforce
Assist with new speaker vetting and research
Liaise with regional and department stakeholders regarding speaker details
Liaise with the Israel office to coordinate Israeli speaker events and logistics
Assist with on-site management of speakers at events
Other duties as assigned
Qualification
Required
Full competency in Microsoft Office, and ability to learn other internally used databases and applications, such as Smartsheet and Salesforce
Experience working within a project management system is a plus
Previous experience in client-facing or customer service roles, both individually and as part of a team
Must have strong attention to detail and be able to manage time wisely
Ability to think strategically and solve problems creatively and independently as they emerge
Outstanding communication and interpersonal skills
Confident managing multiple projects simultaneously
Exercise considerable judgment and discretion in establishing and maintaining strong working relationships with colleagues and partners inside and outside the organization
Knowledge of the U.S. political system, U.S.-Israel relationship and international affairs is a plus
Must be available for weekend and evening work as major deadlines approach, especially in January and February
Bachelor's degree preferred, or commensurate experience
Benefits
Competitive and comprehensive benefits package
Company
AIPAC
AIPAC is an American lobby for the independence of the Israeli state.
Founded in 1954
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Elliot Brandt
Vice CEO
Suzanne Kinzer
Chief Financial Officer
Recent News
2025-04-04
2025-04-03
2024-11-22
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