University of St. Thomas · 3 months ago
Events Services Coordinator, Dining Services
Houston, TX, US
Full-time
Onsite
Mid, Senior Level
5+ years expUniversity of St. Thomas is seeking an Events Services Coordinator to manage and execute a variety of events for the university. This role involves collaboration with departments to ensure smooth logistics and high-quality experiences for participants.
AlumniEducationHigher EducationUniversities
Responsibilities
Develop comprehensive event plans, including timelines, budgets, and resource requirements
Collaborate with university departments and community partners to understand event objectives and requirements
Act as liaison between client and key University stakeholders such as but not limited to maintenance, engineering, housekeeping, police department, IT, and catering
Identify and secure suitable spaces for events as necessary
Oversee Events and ensure a world-class delivery and execution
Coordinate logistics for events, including transportation, catering, audio-visual equipment, and other necessary arrangements
Oversee the setup, operation, and breakdown of events, ensuring all aspects run smoothly
Responsible for overall resource and labor allocation for the event
Set up and operate A/V equipment including microphones, speakers, projectors, laptops, and screens for presentations
Troubleshoot A/V issues during events and provide timely solutions to ensure uninterrupted proceedings
Coordinate with A/V vendors and suppliers to secure necessary equipment and services
Ensure all A/V setups comply with university standards and meet the needs of event organizers and participants
Keep up to date with emerging A/V technologies and recommend upgrades or improvements
Train staff and faculty on the proper use of A/V equipment and software
Develop and manage event budgets, tracking expenses and ensuring cost effectiveness
Explore cost-saving measures without compromising the quality of events
Liaise with external vendors and suppliers to secure necessary services and materials
Negotiate contracts, review proposals, and ensure vendors meet the university's standards
Conduct post-event evaluations to assess the success of events
Gather feedback and identify areas for improvement
Ensure events comply with university policies and regulations
Mitigate potential risks associated with events and implement appropriate contingency plans
Qualification
Required
Bachelor's degree in Event Management, Hospitality, Business, or a related field
A combination of at least 5 years of experience and some education is also suitable
Proven experience in event coordination in any industry
Strong organizational and project management skills
Excellent communication and interpersonal skills
Ability to work collaboratively with diverse teams
Experienced in setting up and operating audio/visual equipment
Must have a valid Driver's License
Must remain flexible to work varied hours, including nights, weekends, and holidays
Must be able to provide event support as needed to all events on and off campus
Must be able to lead and mentor student workers
Must be proficient in managing and utilizing Event Management Software to ensure seamless planning and execution of events
Company
University of St. Thomas
Located in the Twin Cities of Minnesota (USA), the University of St.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$5.03MKey Investors
Minnesota Department of Public SafetyOtto Bremer Trust
2025-10-23Grant· $5M
2022-08-11Grant· $0.03M
Leadership Team
Audra Nuru
Endowed Chair of Social Sciences
Trent Brager
Business Intelligence Analyst
Recent News
Star Tribune
2025-10-25
2025-10-25
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