Umberg/Zipser LLP · 1 day ago
Office Manager
Irvine, CA
Full-time
Onsite
Mid, Senior LevelUmberg/Zipser LLP is a premier business litigation law firm with a reputation for excellence and a strong workplace culture. They are seeking an Office Manager to oversee all office and business operations, ensuring organizational effectiveness and efficiency while managing HR, financial, and administrative functions.
Intellectual PropertyLegalProfessional ServicesTraining
Responsibilities
Operations – oversight and management of day-to-day office
People and Culture (Human Resources) Management – including recruitment, onboarding, training, development, and performance management
Financial and Administrative management – including payroll, A/R, A/P, banking, reconciliations, compliance, and reporting
Information and Communication Technology (ICT) management
Quality Assurance/Quality Management System – including implementation and adherence
Compliance/Risk Management – HR, Tax, insurance, workplace health and safety
Client relationship management and support as required; and
Administrative Support to Legal and Management team
Conduct all interactions with management in a confidential and professional manner
Manage, lead, and mentor all administrative staff
Manage vendor and supplier outsourcing
Help to ensure the cultural values of the firm are upheld and advanced
Support management in relation to business and strategic developments and ongoing and continuous improvement of internal and external facing processes
Facilities management – including coordinating with building management and external suppliers and contractors; and
Project management for irregular, ad hoc, and one-off tasks and projects as needed
Qualification
Required
Working knowledge of accounting principles
Technological savvy with various software: Microsoft Office Suite including Outlook/Word/Excel, Accounting software
Exceptional organizational administrative and time management skills
Demonstrated leadership, communication, interpersonal and problem-solving skills
Attention to detail and high level of accuracy
Ability to work autonomously and independently, as well as collaboratively to achieve objectives
Initiative to identify opportunities for improvement and implement projects and ideas
Willing to show up to work each day with a positive, can-do attitude
Comprehensive understanding of company policies, procedures and processes
Maintains confidentiality
Establishes and maintains interpersonal relationships and promotes a positive work environment
Methodical approach to work with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work
Preferred
Prior HR experience preferred
Previous law office experience desired
Previous office operations experience desired
Company
Umberg/Zipser LLP
Umberg/Zipser LLP is a premier business litigation law firm.
Founded in 2014
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Dean Zipser
Partner
Phillip Kaplan
Partner
Recent News
Company data provided by crunchbase