General Dynamics Mission Systems · 11 hours ago
Administrator
Pittsfield, MA
Full-time
Onsite
Senior Level
$32.60/hr - $34.97/hr
5+ years expGeneral Dynamics Mission Systems is a company that engineers a diverse portfolio of high technology solutions for defense services. They are seeking an Administrator to provide a full range of administrative support to Directors and Senior Managers, managing schedules, communications, and logistics to enhance organizational performance.
AerospaceBusiness Information SystemsInformation ServicesInformation TechnologyNational SecuritySensor
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prioritizes and coordinates the Directors and/or Senior Managers and their staff’s calendars and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
Manages frequently changing schedules and appointments as well as coordination of projects and tasks
Prepares Customer meeting agendas and compiles materials for use in meetings, discussions, and presentations
Customer Meeting Logistics: Security, Conference Rooms Setup, Logistics
Visit Requests – Outgoing/Tracking, SEC001 Forms and working with Security on incoming requests
Provide Support to Program Managers and Who Charged Reports (Bi-Weekly/Monthly) and LOE Tracking
Supplies/PC CARD: Order for Program Office/HR/Security: P Card monthly reports
SWSNET/SWSNET Blue Access - Introduction Kit – Trainings, Paperwork, Contacts, SP Contacts, Access Problems
Customer POC for CAC/PKI Process and Tracking
Customer Proposal Management and development Support
Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Directors and/or Senior Manager’s attention
Drafts, proofreads, and finalizes written correspondence ensuring accuracy
Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, coordinating with onsite facilities and information technology experts, and facilitating events as needed
Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel. Keeps staff abreast to policy changes and procedures
Prepares expense reports for travel reimbursements to ensure timely filing
Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed General Dynamics Proprietary Information
Greets internal and external customers; handles inquires and refers more complex inquiries to appropriate offices
Obtains data from various sources, analyzes data and information, and prepares reports as needed
Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
Fosters an environment of trust and teamwork: builds collaborative relationships, internally and externally
Communicates professionally and effectively with employees and customers
Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information
Collaborates with others to improve processes and procedures
Maintains strict confidentiality in all matters
Qualification
Required
High School Diploma or the equivalent is required
Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience
U.S. citizenship is required
Must be proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
Ability to demonstrate professional written and oral communications
Solid organization and time management skills, attention to detail, and ability to multi-task high priorities
Solid interpersonal skills and a professional demeanor in interacting with a wide variety of people
Ability to work both independently and as a team member
Self-starter who can work independently, with or without established procedures
Develops procedures to ensure consistent work performance
Applies discretion when dealing with sensitive information/situations
Must have solid writing and editing skills, vocabulary and grammar
Must have current information technology skills and experience
Preferred
Department of Defense Secret security clearance is preferred at time of hire
Company
General Dynamics Mission Systems
General Dynamics Mission Systems designs and delivers critical systems and products for defense and cybersecurity customers. It is a sub-organization of General Dynamics.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bo Elam
VP and CFO
Scott Butler
Senior Vice President Program Execution
Recent News
Washington Technology
2026-01-17
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