Baker Botts · 21 hours ago
Receptionist
San Francisco, CA
Full-time
Onsite
Entry Level
$27.20/hr - $36/hr
1+ years expBaker Botts is a law firm seeking a Receptionist for its San Francisco office. The role involves greeting visitors, managing incoming calls, and providing administrative support to ensure the smooth operation of the conference center and office environment.
Information TechnologyLaw EnforcementLegal
Responsibilities
Meet and greet visitors and notify proper personnel of arrival
Receive incoming calls on multi-line switchboard and accurately facilitate calls
Provide superb customer service to internal and external clients/visitors
Assist with deliveries, courier services, hotel, restaurant and transportation needs
Maintain exemplary appearance of conference rooms
Schedule heavy volume of meeting room and hotel office requests
Issue menu options and provide suggestions to those requiring food during meetings
Provide confirmation of meeting and conference room details using EMS
Prepare detailed reports of existing and upcoming meetings and confirmation schedules
Coordinate with the IT department when audio visual equipment is requested for a meeting or when visitors need computer /docking stations and/or wireless access codes
Ensure accuracy of room configuration, IT, and catering of scheduled meetings
Place catering orders with vendors, verify orders 24 hours prior to scheduled arrival and confirm accuracy of order upon arrival
Use sound judgment to prioritize space and logistics to accommodate demands for conference rooms
Perform routine filing and record keeping maintenance
Provide customer support for Business Center, i.e. faxing, printing, copying, wireless access
Update floor maps, phone directories and other internal lists
Daily prepare and post UPS packages, Federal Express packages and US mail
Organize and distribute incoming mail and packages
Create name tags for meetings
Prepare weekly visitor log
Assists in monitoring, reconciling and tracking catering expenses and submitting electronically for payment
Assist with other tasks and duties as assigned by Office Administrator
Qualification
Required
Some college required; Bachelor's Degree preferred
Minimum of one to three years customer service experience in a large office environment and/or experience with corporate meeting planning is required
Accurate keyboard skills and proficiency in Outlook, Microsoft Word and Excel are required
Computer aptitude and ability to master other Firm software
Strong verbal and written skills are required
Must be able to reconcile invoices, performing related mathematical computations
Must be pro-active self-starter, with desire to provide first-rate customer service
Must work well in a team environment
Attention to detail is required and ability to troubleshoot issues in an effort to prevent or solve problems
Sound judgment and logical decision-making are critical in this position
Must have ability to multitask with high degree of accuracy and efficiency
Must be able to organize and prioritize numerous tasks and complete them under time constraints
Strong interpersonal skills are necessary in order to communicate by phone with attorneys, staff and vendors
Must be able to effectively communicate in person and via telephone with clients, external vendors and building management
Must be able to routinely lift and carry items weighing up to 10 pounds
Must be able to sit or stand for long periods of time
Must be able to lift, squat, kneel and bend
Must be able to retrieve and replace objects from high shelves using appropriate step ladder
Must be able to concentrate and work at a computer and switchboard for several hours without a break
Preferred
Bachelor's Degree preferred
Working knowledge of Cisco Call Manager Attendant Console and Meeting Room Manager or other meeting room reservation software is preferred
Benefits
Comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families
Company
Baker Botts
Baker Botts is a full-service international law firm in the energy, technology, and life sciences sectors.
1001-5000 employees
H1B Sponsorship
Baker Botts has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (5)
2023 (9)
2022 (3)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Paul Eichelman
Chief Financial Officer
Nick Peacock
Chief Operating Officer
Recent News
2025-12-24
bloomberglaw.com
2025-11-19
Company data provided by crunchbase